Administrative Assistant (Bilingual Spanish)

Role

The Administrative Assistant provides administrative support to both Manufacturing and Human Resources departments. This position helps maintain smooth office operations at the plant, manages production documentation, and assists with coordinating activities for the HR team.

Essential Functions

• Perform administrative duties which may include copying, scanning, data entry, and filing (electronic and physical) in support of Manufacturing and Human Resources.
• Serve as primary front desk receptionist during the day managing front office operations including visitor coordination and vendor check-ins.
• Assist with recruitment processes (posting jobs, screening resumes, scheduling interviews).
• Help with onboarding of new employees.
• Support company events, meetings and training sessions.
• Assist with travel arrangements and expense reporting.
• Serve as main contact for all building service needs.
• Order, Maintain and restock supplies (Office, breakroom and cleaning supplies).
• Coordinate food orders when requested (set up/clean up).
• Participate in special projects requiring assistance as assigned.
• Present a positive and professional image for the organization.
• All other duties as assigned.

QUALIFICATIONS & REQUIREMENTS

• Bilingual in English and Spanish to support workforce communication within the manufacturing environment.
• High School diploma or equivalent.
• 2+ years of administrative experience in a manufacturing or operations environment required (HR experience preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• Driver’s license and reliable transportation to gather items/supplies for last minute projects, breakfasts, and lunches.

Skills, Abilities & Work Style

• Strong communications (verbal and written) skills with an emphasis on proper etiquette when interacting with executive level leaders.
• Ability to provide exceptional customer service to clients, visitors as well as external business partners.
• Good at managing own on-the-job time and consistent in arriving to work as scheduled and on time.
• Understanding of how position and performance contribute to Company's success.
• Detail orientated and compliance focused.
• Strong follow-through and accountability.

WORK ENVIROMENT & Physical Demands

• This position requires working primarily in an office environment with minimal exposure to safety hazards. The employee is often required to operate vehicles and drive short distances.
• Eye Exam: Ishihara Color Blindness & FAA Acuity Exam
• The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books, files and supplies weighing up to 25 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.

The intent of this job description is to provide a representative general nature and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Tally Personnel, LLC reserves the right to amend and change responsibilities to meet business needs as necessary.

Background Check & Drug and Alcohol Testing

The Company will conduct a job-related background check for all safety sensitive positions. The background check may consist of prior employment verification, professional reference checks, education confirmation, criminal background, motor vehicle record checks, drug and alcohol testing, and/or credit checks, as permitted by law. Third-party services may be hired to perform these checks. Although the type of background information checked for a particular applicant or employee will vary based on the position offered or the position held and the nature of the business, the checks will be applied consistently within that business and position.

Information obtained during any criminal record check will not necessarily disqualify an applicant or employee from employment.

All offers of employment and continued employment are contingent upon a satisfactory background check. All background checks will be conducted and used in compliance with all applicable federal and state laws.

The Company also relies upon the accuracy of information contained in employment applications, as well as the accuracy of other necessary information presented throughout the hiring process and employment. Misrepresentations, falsifications, or material omissions of any information may result in the exclusion of the individual from further consideration for employment or promotion, and for current employees, could result in termination of employment.

Equal Employment Opportunity

Tally Personnel, LLC is an equal opportunity employer. The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All such discrimination and harassment is unlawful and will not be tolerated.