Administrative Assistant

Job Title: Department Administrative Assistant

Duration : 12 months contract(possibility of extension)

Location: Ann Arbor, MI (Onsite)

Pay: $25-30/hr. on w2 basis without benefits/holiday/vacation.

Primary Responsibilities

• Coordinate calendars, meetings, and travel arrangements for team members and leadership
• Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
• Track and follow up on action items, project updates, and key deliverables
• Maintain department records, SharePoint sites, and documentation systems
• Support onboarding activities, travel reservations and general team logistics
• Coordinate communication with cross-functional teams and global counterparts (including Japan)
• Assist with budget tracking, expense reporting, and administrative processes

Requirements:

Preferred Qualifications

Core Competencies

• Associate’s, Bachelor’s degree or equivalent work experience
• 3+ years of recent strong administrative support experience supporting senior leadership
• Knowledge of SAP/Ariba
• Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience supporting engineering or technical teams
• Experience working in a global environment, including coordination with Japan
• Familiarity with SharePoint or document management systems
• Familiarity with advanced visualization/analysis packages (e.g., Power BI)
• Openness to explore new tools and methods (e.g., AI) to improve work efficiency
• Experience supporting project tracking or reporting activities
• Communication
• Collaboration
• Organizational effectiveness
• Attention to detail
• Flexibility and adaptability

Thank you!