Accounts Receivable Specialist

Job Summary

We are seeking a dynamic Construction AR/Finance Specialist to join our team and drive financial accuracy within our construction projects. This role offers an opportunity to manage accounts receivable processes, ensure compliance with financial standards, and support the overall financial health of our construction operations. The ideal candidate will be proactive, detail-oriented, and passionate about maintaining precise financial records in a fast-paced environment.

Responsibilities

Accounts Receivable & Billing

• Prepare and issue progress billings, T&M invoices, and final invoices in alignment with contract terms, schedules of values, and project milestones.
• Track outstanding receivables, follow up with customers and contractors, and resolve billing discrepancies.
• Manage lien waivers, compliance documents, and billing packages required for payment release.

Collections & Customer Coordination

• Monitor AR aging and proactively communicate with customers, project managers, and internal teams to ensure timely payment.
• Maintain documentation for payment applications, change orders, and retention.

Credit Card & Bank Reconciliation

• Reconcile corporate credit card transactions, ensuring proper job cost coding and supporting documentation.
• Perform daily bank reconciliations, update cash position reports, and identify variances promptly.

Weekly Reporting

• Prepare weekly AR, cash flow, and job financial status reports for management.
• Highlight risks related to aging receivables, retention, and job cash flow.

Job Closeout Activities

• Verify all billing is complete, including change orders and final retainage.
• Ensure all costs are posted, documentation is finalized, and financial closeout aligns with project completion.
• Coordinate with project managers to resolve outstanding financial items.

AP Backup Support

• Provide backup support for Accounts Payable, including invoice entry, subcontractor payment processing, and vendor communication.
• Assist with matching invoices to POs, job cost coding, and compliance documentation.

Qualifications

• Experience in construction accounting, AR, or finance.
• Strong understanding of progress billing, schedule of values, retention, lien waivers, and job cost accounting.
• Proficiency with construction management and accounting software.
• Strong Excel and reconciliation skills.
• Detail-oriented with strong communication and follow-through.
• Ability to work with project managers, field teams, and customers in a fast-paced environment.

Skills

• Understanding of accounting principles including debits & credits, account analysis, and account reconciliation.
• Proficiency with financial software such as Sage, QuickBooks, or similar tools.
• Knowledge of GAAP, SOX compliance, and technical accounting practices within construction.
• Experience with accounts payable/receivable management and revenue cycle management.
• Excellent analytical skills and attention to detail for accurate financial reporting.
• Effective negotiation skills and professional phone etiquette for customer interactions.
• Ability to perform 10-key typing efficiently and apply basic math skills for financial calculations.

Benefits

• 401(k) with matching
• Health, dental, and vision insurance
• Life insurance
• Paid time off and sick leave
• Profit sharing
• Opportunities for advancement