Company Description
Founded in 1958, Crystorama Lighting is an award-winning, family-owned designer and manufacturer of decorative lighting. The company blends traditional inspiration with modern design, creating high-quality, handcrafted lighting products. Drawing from influences like fashion, architecture, and fine art, Crystorama is known for its craftsmanship and innovative designs. Its lighting collections have been prominently featured in leading publications such as Elle Décor, House Beautiful, and HGTV Magazine. Crystorama is dedicated to enhancing homes and creating memorable spaces through its exceptional products.
Role Description
This is a full-time, on-site Accounts Payable Specialist role located at Crystorama Lighting’s headquarters in Westbury, NY. The Accounts Payable Specialist will handle day-to-day financial operations, including processing vendor invoices and expense reports, reconciling accounts, managing payment schedules, and accurately recording journal entries. This role requires maintaining financial records, ensuring timely payments, and assisting with month-end accounting tasks.
Key Responsibilities
- Process high-volume vendor invoices related to raw materials, electrical components, fixtures, and manufacturing supplies
- Process and audit freight, customs, and duty-related invoices
- Perform 3-way matching (purchase order, receiving report, invoice) to ensure accuracy and proper authorization
- Coordinate with procurement and warehouse teams to resolve discrepancies in pricing, quantities, or deliveries
- Prepare and execute weekly check runs, ACH payments, and wire transfers
- Maintain vendor records, including W-9s, payment terms, and compliance documentation
- Reconcile vendor statements and resolve outstanding balances or disputes
- Monitor aging reports and ensure timely payments in accordance with company policies
- Assist with month-end closing, including accruals and AP reconciliations
- Support audits by providing documentation and responding to inquiries
- Ensure compliance with internal controls and financial policies
- Understand BOM (Bill of Materials) impacts on purchasing and invoicing
- Support cost tracking for production runs and inventory-related expenses
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
- 2+ years of accounts payable experience, preferably in manufacturing or distribution
- Strong understanding of AP processes and internal controls
- Experience with ERP systems (e.g., SAP, Oracle NetSuite, or similar); NetSuite experience is a plus
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables preferred)
- High attention to detail and accuracy
- Strong organizational and time-management skills
Preferred Skills
- Experience working with international vendors and multi-currency transactions
- Knowledge of inventory and supply chain processes
- Familiarity with freight and logistics billing
Work Environment
Interaction with cross-functional teams including procurement, warehouse, and production
Key Competencies
- Attention to detail
- Problem-solving
- Communication skills
- Time management
- Integrity and accountability
