Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, payments, and vendor communications. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities

• Process high-volume vendor invoices, ensuring accuracy, proper coding, and appropriate approvals.
• Manage the full-cycle accounts payable process, including invoice entry, matching, and payment processing.
• Perform three-way matching of purchase orders, receipts, and invoices where applicable.
• Prepare and process weekly payment runs (checks, ACH, wire transfers).
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain and update vendor records, including W-9s and payment details.
• Assist with month-end close, including accruals and AP aging analysis.
• Ensure compliance with internal controls, company policies, and audit requirements.
• Respond to vendor and internal inquiries, providing excellent customer service.
• Identify and implement process improvements to increase efficiency and accuracy.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–5 years of accounts payable or general accounting experience.
• Experience with accounting systems (e.g., NetSuite, SAP, Oracle, Workday, or similar ERP systems).
• Proficiency in Microsoft Excel and data entry.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent organizational and communication skills.
• Ability to work independently and as part of a team.