Job Title: AP Specialist
Location: North Austin, TX (Hybrid)
Job Type: Direct Hire
Compensation: $45,000 - $50,000 per year
Responsibilities
- Process high-volume invoices and credit memos with accuracy and efficiency
- Review invoices for correct vendor details, pricing, tax, terms, and mathematical accuracy
- Code invoices to appropriate general ledger accounts
- Assist with invoice approvals and route items to appropriate stakeholders as needed
- Run and review AP aging reports, identifying discrepancies and items for escalation
- Reconcile vendor statements and AP reports on a monthly basis
- Retrieve invoices and documentation from vendor portals
- Support vendor onboarding and maintain accurate vendor records
- Collaborate with vendors and internal teams to resolve discrepancies and payment issues
- Assist with corporate credit card transactions, setup, and reconciliations
- Process weekly check runs and prepare payments for distribution
- Maintain organized electronic filing systems and recommend process improvements
- Support month-end close activities, including account reviews and journal entries
- Assist with year-end reporting, including 1099 preparation
- Support system troubleshooting and process improvements within AP workflows
- Handle additional administrative and special project tasks as needed
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred (or equivalent experience)
- 1–2+ years of Accounts Payable or related experience preferred
- Experience with ERP systems; familiarity with major platforms is a plus
- Strong data entry skills with high attention to detail
- Proficiency in Microsoft Excel and other Office tools
- Solid organizational, time management, and problem-solving skills
- Strong communication skills with the ability to work cross-functionally
- Ability to manage deadlines in a fast-paced environment
- High level of professionalism and confidentiality
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
