We are seeking a hands-on and detail-oriented Accounts Payable (AP) Manager to oversee the full-cycle AP function in a dynamic, small-company environment. This role is responsible for ensuring timely and accurate processing of vendor invoices, payments, and expense reports, while maintaining strong internal controls and supporting scalable processes. The ideal candidate is comfortable wearing multiple hats, improving workflows, and partnering across teams.
Key Responsibilities
- Manage the end-to-end accounts payable process, including invoice intake, coding, approvals, and payments
- Supervise and mentor AP staff; serve as the primary point of contact for AP operations
- Ensure timely and accurate weekly payment runs (ACH, wire, check) and vendor communications
- Review and approve invoices for proper coding, documentation, and compliance with company policies
- Maintain vendor master data, including onboarding, W-9 collection, and 1099 reporting
- Reconcile AP subledger to the general ledger and resolve discrepancies
- Lead month-end close activities related to AP, including accruals and reporting
- Strengthen internal controls and ensure compliance with company policies and audit requirements
- Identify and implement process improvements and automation to increase efficiency and scalability
- Partner with Procurement, Finance, and Operations to streamline purchasing and approval workflows
- Support external audits by providing documentation and responding to inquiries
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field (preferred)
- 5+ years of accounts payable experience, with at least 1–2 years in a lead or supervisory role
- Experience working in a small or mid-sized company environment (preferred)
- Strong knowledge of AP best practices, controls, and month-end close processes
- Proficiency in Excel and experience with ERP or accounting systems (e.g., QuickBooks, NetSuite, SAP, or similar)
- Experience with expense management tools (e.g., Concur, Expensify) a plus
- Strong organizational skills and attention to detail
- Excellent communication and problem-solving abilities
- Ability to prioritize tasks, meet deadlines, and adapt in a fast-paced environment
Preferred Qualifications
- Experience implementing or optimizing AP systems and workflows
- Familiarity with 1099 compliance and sales/use tax considerations
- Background supporting audits and internal control documentation
