***LOCAL CANDIDATES ONLY***
Interim Accounts Payable Manager
📍 Glendale Heights, IL (100% Onsite)
📅 Contract: Estimated at 6–12+ Months
💲 $40/hour W2
🕒 Full-Time | Monday-Friday | 8:00 AM - 5:00 PM
Our Client, a successful privately held HVAC business is seeking a hands-on Accounts Payable Manager to lead a high-volume AP function during a critical transition period. This role will oversee a team of 10+ professionals supporting a fast-paced accounting operation processing approximately 2,000+ invoices per week. The ideal candidate will bring strong leadership capabilities, advanced analytical skills, and deep expertise in accounts payable operations, cash forecasting, vendor management, and process improvement.
Key Responsibilities
- Lead, mentor, and develop the Accounts Payable team, providing guidance, coaching, and performance management.
- Oversee the accurate and timely processing of invoices, expense reports, and payment requests.
- Manage high-volume three-way matching processes and ensure proper invoice approval workflows.
- Create and maintain weekly cash requirement schedules and AP cash forecasts.
- Review and execute payment selection processes while ensuring appropriate controls are followed.
- Support vendor rebate programs, vendor account maintenance, and issue resolution.
- Perform account reconciliations and aging analysis to ensure accuracy and completeness.
- Prepare and deliver AP reporting and key metrics for leadership.
- Maintain 1099 reporting, reconciliation, and filing support.
- Partner closely with Procurement, Finance, Operations, and other departments to ensure seamless communication and execution.
- Assist with data recovery requests, audit support, internal controls, and compliance initiatives.
- Establish and maintain strong vendor relationships while resolving escalated issues.
Required Qualifications
- Bachelor's degree in Accounting, Finance, or related field.
- 3-5+ years of Accounts Payable leadership experience.
- Strong experience managing high-volume AP operations.
- Extensive three-way match experience.
- Demonstrated expertise in AP cash forecasting and cash management.
- Experience with vendor rebates and vendor account administration.
- Advanced Microsoft Excel skills, including:
- Pivot Tables
- VLOOKUP/XLOOKUP
- Macros
- Complex reporting and data analysis
- Strong ERP system experience within sophisticated accounting environments.
- Excellent analytical, organizational, and problem-solving skills.
- Proven ability to manage priorities, delegate effectively, and lead teams in a deadline-driven environment.
- Strong communication skills with the ability to collaborate across departments and organizational levels.
Preferred Qualifications
- Oracle ERP experience.
- Exposure to Accounts Receivable functions.
- Experience supporting audits and compliance initiatives.
What Makes Someone Successful in This Role?
- Thrives in a highly collaborative environment and enjoys working cross-functionally.
- Comfortable being hands-on while simultaneously managing and developing a team.
- Strong sense of urgency and accountability.
- Effective communicator who can build relationships across the organization.
- Able to quickly assess priorities, solve problems, and drive execution in a fast-paced setting.
If you have a proven track record leading AP teams, improving processes, and managing high-volume accounting operations, we'd love to connect.