Position Title: Accounting Specialist
Department: Accounting
Reports To: Accounting Manager
Employment: Fulltime, Non-Exempt
Location: Overland Park, KS – Onsite Position
Position Summary
The Accounting Specialist is responsible for managing the company’s accounts receivable collection process to ensure timely payment from customers and maintain healthy cash flow. This role monitors outstanding invoices, communicates with customers regarding past-due balances, resolves billing discrepancies, and supports the overall accounting function. The ideal candidate is detail-oriented, organized, and comfortable communicating professionally with customers to resolve payment issues.
Key Responsibilities
Collections & Accounts Receivable
- Monitor aging reports and proactively follow up on overdue customer accounts.
- Contact customers via phone, email, and written communication to collect outstanding balances.
- Maintain accurate documentation of collection activities and customer communications.
- Work with customers to establish payment plans when appropriate.
- Escalate delinquent accounts to management and recommend further collection actions when necessary.
- Collaborate with sales and customer service teams to resolve billing or service disputes affecting payment.
Accounting Support
- Apply customer payments to accounts accurately and in a timely manner.
- Investigate and resolve payment discrepancies, short payments, and unapplied cash.
- Reconcile accounts receivable balances and customer statements.
- Assist with monthly AR close procedures and reporting.
- Prepare and distribute customer invoices and account statements.
- Maintain accurate customer account records within the accounting system.
- Assist with all other areas of accounting as needed.
Reporting & Compliance
- Prepare periodic collections and aging reports for management.
- Identify trends in delinquency and recommend improvements to collection procedures.
- Ensure compliance with company policies and applicable financial regulations.
- Support reviews and audits by providing documentation related to receivables and collections.
- Assist at the warehouse location as needed during busy seasons.
- Perform all other duties as assigned.
Qualifications
Education
- Associate’s or bachelor’s degree in accounting, finance, or a related field preferred.
Experience
- 2+ years of experience in accounting, accounts receivable, or collections.
- Experience working with accounting software or ERP systems.
- Prior experience in business-to-business (B2B) collections preferred.
Pay: $20 an hour
Equal Opportunity Employer
Outdoor Custom Sportswear is an equal opportunity employer and is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good-faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.
