Title: Temporary Office Asisstant
Pay Rate: $25–$35 per hour
Location: Onsite – Chicago, Illinois
Duration: 2 months (subject to extension)
Overview
A leading professional services organization is seeking a Temporary Office Assistant to support day-to-day operations within a corporate office environment. This individual will act as the front-facing representative, ensuring seamless office functionality across administrative, facilities, and employee support functions.
This role requires someone who is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced setting.
Key Responsitbility
Front Desk & Office Coordination • Greet visitors and maintain visitor logs • Answer and route incoming calls • Manage incoming and outgoing mail, packages, and shipments • Serve as the primary point of contact for employees, guests, and vendors
Facilities & Operations • Coordinate with building management to support safety, access, and compliance • Submit and track maintenance and service requests (cleaning, repairs, etc.) • Manage conference room scheduling, meeting setup, and catering coordination • Maintain cleanliness and organization of shared spaces (kitchens, supply areas, meeting rooms) • Support emergency preparedness initiatives (e.g., evacuation coordination)
Office Administration • Monitor inventory and order office and kitchen supplies as needed • Manage vendor relationships (office equipment, shredding, catering, etc.) • Track and distribute security badges and workspace assignments • Maintain floor plans and assist with workspace coordination • Support shared workspace (“hoteling”) systems
Employee & Workplace Support • Assist employees with building access, parking, and office amenities • Provide onboarding support and workspace orientation for new hires • Assist with meeting logistics, presentation materials, and coordination • Respond to high-volume, real-time employee requests with a strong customer service mindset
Continuous Improvement • Identify opportunities to improve office operations and efficiency • Support special projects and ongoing workplace initiatives
Qualifications • 3–5 years of experience in office administration or a similar role • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) • Experience with cloud-based tools and workplace systems • Excellent communication and interpersonal skills • Strong organizational skills with attention to detail • Ability to multitask and adapt in a fast-paced environment • High level of professionalism and discretion