Overview
The Talent Acquisition Coordinator serves as a critical operational and analytical partner to the recruiting organization in a fast-paced corporate environment. This role supports the full recruiting lifecycle, going beyond scheduling and logistics to include ATS optimization, data integrity, reporting, compliance support, and delivering a high-quality candidate experience. The coordinator works closely with recruiters, sources, hiring managers, and cross-functional teams to ensure efficient and compliant hiring processes.
Responsibilities
- Support end-to-end requisition administration, including job postings, candidate tracking, interview logistics, and invoice processing
- Coordinate high-volume, complex interview scheduling across multiple stakeholders, calendars, and time zones (virtual, phone, onsite)
- Manage candidate travel, accommodations, and expense tracking/reimbursements
- Prepare and distribute interview schedules, guides, and candidate materials
- Facilitate post-interview debriefs, collect feedback, and ensure timely candidate dispositioning
- Serve as a primary point of contact for candidates throughout the hiring process
- Provide proactive communication and status updates
- Host and greet candidates during onsite interviews as needed
- Maintain accurate and compliant candidate and requisition data within the Applicant Tracking System (Workday preferred)
- Post roles internally and externally and configure screening questions
- Track offers, interview documentation, and hiring approvals
- Ensure recruiting processes comply with employment laws, data privacy standards, and company policies
- Generate and maintain recruiting reports related to pipeline health, productivity, and hiring outcomes
- Audit ATS and HR system data for accuracy and completeness; identify and resolve discrepancies
- Utilize advanced Excel functions (pivot tables, formulas, lookups, charts) to analyze recruiting data
- Partner with HR Analytics/HRIS teams on dashboards and reporting initiatives
- Support pre-employment processes including background checks, drug screens, and reference checks
- Assist with onboarding coordination and new hire readiness with HR, IT, and Payroll
- Provide support for recruiting events, career fairs, and university recruiting initiatives
- Assist Recruiting Operations or University Relations teams during peak hiring periods
Qualifications
- 3+ years of experience in recruiting coordination, HR operations, or talent acquisition support in a corporate environment required.
- High School Diploma or GED equivalent required. Bachelors Degree highly preferred.
- Proficiency in Microsoft Office (Advanced Excel, Outlook, Word, PowerPoint)
- Experience working with an Applicant Tracking System (preferably Workday)
- Ability to manage multiple priorities in a fast-paced, high-volume environment
- Strong communication and customer service skills with the ability to interact professionally with candidates and stakeholders
- Experience with recruiting analytics, reporting, or workforce data
- Experience supporting corporate, professional, or campus recruiting programs
- Familiarity with compliance, audits, or regulated environments
- Experience supporting hybrid or geographically distributed teams.
- Must meet conditional job offer requirements.
