The Accountant is responsible for managing the day-to-day financial operations of the organization, including fund accounting, payroll administration, grant payments, and compliance with nonprofit and regulatory requirements. This position records and maintains accurate financial data, reconciles accounts, processes payables and receivables, prepares audit documentation, and generates financial reports to support sound fiscal management. The accountant also serves as recording secretary for finance-related committee meetings and responds to internal and external information requests.
Essential Responsibilities and Duties:
Record and maintain accurate financial data, including administrative fee revenue, investment allocations, journal entries, budgets, payroll updates, and benefit invoices in the accounting system.
Reconcile bank, investment, and other financial accounts monthly; identify and resolve discrepancies for review and approval.
Process accounts payable/receivable functions, including verifying invoices, making timely payments, completing remote deposits, and issuing grant funds and annual 1099 statements.
Support annual audit activities by preparing and providing necessary documentation.
Generate and distribute quarterly fund statements and maintain accurate records of invoices, payments, and capital assets.
Serve as recording secretary for Audit, Finance, and Investment Committee meetings on a scheduled basis.
Monitor bank activity to ensure timely recording of electronic deposits, gifts, and expenses.
Manage payroll processing (bi-weekly) including employer contributions and compliance with payroll rules/regulations.
Respond to internal and external information requests and maintain current knowledge of accounting, tax, and regulatory requirements affecting community foundations.