Executive Recruiting Coordinator(Hybrid)
- 6-month contract plus possible extensions as a W2 employee of Talent Groups.
- Please see the note below regarding work environment
We are seeking a highly organized and proactive Executive Recruiting Coordinator to support a high-impact, fast-paced executive hiring initiative. This role will focus on coordinating interviews for Director and Senior Director-level hiring, partnering closely with senior leadership (VP/SVP level) and recruiting teams to deliver a seamless, high-touch candidate experience.
This is a high-visibility role requiring strong executive presence, precision, and the ability to operate efficiently in a high-volume, high-intensity environment.
Work Environment
- Hybrid schedule with flexibility based on business needs
- Expected onsite presence approximately 2–3 days per week, depending on interview activity
- Some weeks may require more frequent onsite support (e.g., executive interview days), while others may be fully remote
- Onsite attendance required for executive interviews and key stakeholder interactions
Key Responsibilities
Executive Interview Coordination
- Manage complex scheduling for Director and Senior Director-level candidates across multiple time zones
- Coordinate interviews, ensuring alignment across busy executive calendars
- Handle a high volume of scheduling activity, supporting an initiative to hire 20+ within a 6-month timeframe
- Prepare and distribute detailed interview agendas and materials
Onsite Interview Experience
- Facilitate onsite interview days, ensuring a seamless and professional candidate experience
- Coordinate logistics including meeting space, interviewer readiness, and candidate flow
- Arrange travel and accommodations for executive candidates as needed
Candidate Experience & Communication
- Serve as the primary point of contact for candidates throughout the interview process
- Deliver a high-touch, “white-glove” experience aligned with executive hiring standards
- Communicate clearly and professionally with both candidates and senior leadership
Offer & Requisition Support
- Assist in the creation and distribution of offer letters through SAP SuccessFactors
- Maintain accurate and up-to-date job requisitions and candidate records
Tools & Systems
- Utilize tools such as Microsoft Teams, Excel, and ATS systems to manage scheduling and reporting
- Track interview activity and support reporting needs related to executive hiring
Project & Operational Support
- Partner with recruiters to ensure efficient candidate flow through the process
- Support high-priority hiring timelines with urgency and accuracy
- Contribute to process improvements and operational efficiency where possible
Qualifications
- 3–5+ years of experience in recruiting coordination, preferably supporting executive or senior-level hiring
- Proven ability to manage high-volume, complex scheduling across multiple stakeholders
- Strong organizational skills with exceptional attention to detail
- Excellent communication skills with the ability to engage confidently with senior leadership
- Experience coordinating simultaneous interview processes in a fast-paced environment
- Proficiency with applicant tracking systems (e.g., SAP SuccessFactors) and scheduling tools
- Advanced proficiency in Microsoft Office, especially Excel and Outlook
- Experience coordinating across multiple time zones, including international scheduling
- Ability to handle sensitive information with a high degree of professionalism and confidentiality
