We are seeking a detail-oriented and organized Senior Payroll Specialist to join our team. The Senior Payroll Specialist will be responsible for managing complex end-to-end payroll processing, maintaining payroll records, and ensuring compliance with applicable laws and regulations. In addition to supporting the Director - Payroll and Benefits with daily duties including, but not limited to, analyses, tax preparation/investigations, corporate communication, and reporting. This role is key in supporting HR and accounting functions by maintaining data integrity and providing excellent service to employees.
Key Responsibilities:
- Complies with federal, state, and local legal requirements
- Reviews and analyzes current payroll and payroll related benefits and tax procedures
- Resolves payroll issues and communicates/explains the resolution in-person or via phone/e-mail to affected individuals
- Identifies areas of opportunity to improve existing processes, functionality, and improve data integrity and efficiency
- Audit pertinent payroll information to ensure accurate processing or discrepancies
- Process payroll on a weekly basis
- Collect, verify, and enter payroll data including hours worked, bonuses, and deductions.
- Prepare and distribute paychecks or direct deposit statements.
- Respond to employee inquiries regarding payroll issues or concerns.
- Maintain accurate payroll records and employee files.
- Coordinate with HR and accounting departments to ensure payroll changes (e.g., new hires, terminations, raises) are accurately reflected.
- Prepare reports for management, audits, and year-end tax reporting (W-2s, 1099s, etc.).
Qualifications:
- High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred).
- 5+ years of experience in payroll or related administrative function.
- Proficiency with payroll software and MS Office (especially Excel).
- Strong working knowledge of payroll wage and hour laws, tax regulations, and payroll operations
- Strong attention to detail and organizational skills.
- Excellent communication and problem-solving skills.
- Ability to handle sensitive information with confidentiality.
Preferred Qualifications:
- Experience with Isolved or Employdrive
- CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus.
