The Sample Coordinator oversees the full lifecycle of samples—from first proto through TOP—ensuring that all garments are accurately tracked, organized, and available for internal and external needs. This role partners closely with Product Development, Technical Design, Design, Sales, E-Commerce, Marketing, and global vendors. The ideal candidate is detail-obsessed, highly organized, and passionate about fashion.
Employment Type: Full-Time (Onsite, 5 days per week)
Compensation: $25-30/hr.
Experience: 3+ years in fashion or related field
Key Responsibilities
- Own end-to-end RTW sample management across all development stages and seasons.
- Monitor and coordinate all inbound and outbound sample shipments; maintain clear shipping records and timelines.
- Maintain and update sample tracking in the PLM system (WFX) and assist with SKU updates in WFX and NetSuite.
- Manage sample inventory, including organizing, labeling, and categorizing all RTW samples.
- Oversee end-of-season processes: allocate samples to archives, sample sales, and other designated channels.
- Prepare, organize, and pull samples for sales appointments, wholesale meetings, and e-commerce needs.
- Coordinate samples for photoshoots, including packing, check-in/check-out, and assisting with style outs as needed.
- Create and maintain tags and barcodes for all samples using Launchmetrics (or similar) to ensure real-time visibility of inventory and send-outs.
- Facilitate all outgoing packages to vendors and partners: create packing lists, labels, and provide tracking details; liaise with couriers to resolve shipping issues.
- Assist with organizing and maintaining archived garments, fabric headers, trim libraries, and reference materials.
- Support Fabric R&D by tracking sample yardage, lab dips, strike-offs, trims, and related approvals.
- Communicate daily with cross-functional teams regarding sample status, priorities, and any delays or issues.
Qualifications
- Bachelor’s degree or fashion-focused education (or equivalent experience).
- 3+ years of experience in a fashion/apparel environment, ideally in production, product development, or sample coordination.
- Proficiency in Excel; prior PLM system experience (WFX or similar) strongly preferred.
- Exceptional organizational skills with a strong attention to detail and accuracy.
- Clear, professional written and verbal communication skills.
- Comfort working in a fast-paced, deadline-driven setting and managing multiple priorities simultaneously.
- A collaborative, solution-oriented mindset and enthusiasm for the apparel industry.
