Sample Coordinator

About Us:

AZAZIE stands as the leading direct-to-consumer (DTC) e-tailer, providing an array of bridal gowns, bridesmaid dresses, evening wear, and accessories. Designed in Los Angeles, AZAZIE disrupts the traditional wedding industry by presenting made-to-order gowns at an affordable price point. The brand is dedicated to promoting body-positive fashion, ensuring that all dresses, available in sizes 0-30, are meticulously cut and sewn to order. Explore our website, where you'll find hundreds of bridal and bridesmaid gowns and dresses, spanning over 80+ enticing color options.

Job Overview:

We are seeking a Sample Coordinator who lives for organization and attention to detail. A team player who has excellent time-management skills and thrives in creative environments. You’ll work closely with all of the samples including dresses, jewelry and other accessories that are coming and going in and out of the office from the beginning to end. They will be responsible for ordering, tracking and preparing all incoming and outgoing samples to support e-com photoshoots, editorials, content creation and other visual asset needs.

Responsibilities and Duties:

• The Sample Coordinator will play a vital role in video shoots supporting advertising campaigns and social media content production while following the implemented sample process of the in-house Sample Lead.
• Organize and separate samples according to production needs and workflow stages, including video shoots, social media content, design team requests, and preparation for return to the warehouse.
• Assist in the full lifecycle of samples from arrival to return, ensuring seamless coordination with cross-functional teams including Marketing, Design, Sample Room and Warehouse
• Maintain detailed records of all sample-related communication via email, ensuring traceability and accountability. Maintain knowledge of location and status of samples at any given time throughout the video shoot process.
• Maintain in-house sample inventory for social media and advertising productions following Sample Lead’s guidelines.
• Collaborate with the warehouse team to accurately repackage post-shoot samples from the Try-On program and coordinate their timely return to the warehouse.
• Work closely with Sample Lead to confirm shoot readiness.
• Ensure that all samples are photo ready and accurately labeled following the shot list.
• Pull, prep, steam and deliver samples for studio and on-location shoots.
• Proactively identify upcoming sample needs and coordinate in advance to avoid delays or disruptions in the production workflow. Update appropriate departments when samples are received, checked-in and shipped
• Transportation of samples to on-site locations
• Collaborate with production team with setup & breakout

Note: These duties are intended to describe the general nature and level of work performed and are not exhaustive. The company reserves the right to modify duties and responsibilities as business needs evolve.

Qualifications:

• The position requires strong attention to detail, physical labor, and a can-do attitude
• Minimum 2+ years' experience in a sample management/coordination role.
• Proficient in Microsoft Word and Excel, including advanced functions such as VLOOKUP and Pivot Tables, as well as Google Docs and Sheets.
• Strong communication skills both written and verbal.
• Extremely organized and detail oriented.
• Time Management Skills; ability to multitask and prioritize to meet deadlines
• Team player with a “no task is too small” mind set
• Ability to lift 25 lbs +

Benefits:

• 100% Medical, Dental, Vision, Life insurance offered after a 60-day probationary period
• Paid vacation days and sick leave
• Paid Holidays + Floating Holidays
• 401k match
• Parking/Commuter reimbursement (LA based employees only)
• Free snacks and drinks in office
• Employee discount
• Gym access in building
• Company engagement events

Physical Requirements:

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close, distance and color vision.

Azazie, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Azazie, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This job description is not an employment contract. It is intended to describe the general content of and requirements for the performance of this job. Duties, responsibilities, and requirements may be changed or added at the discretion of Azazie at any time.