Receptionist

A highly regarded organization is seeking a poised and detail-oriented Receptionist to serve as the first point of contact for all visitors and employees. This role requires exceptional professionalism, excellent communication skills, and a strong commitment to maintaining a welcoming and polished front office environment.

Key Responsibilities:

• Greet guests and internal visitors with courtesy and professionalism; offer refreshments and manage parking validations
• Promptly announce and coordinate guest arrivals with relevant team members
• Maintain and monitor conference room calendars; assist with meeting scheduling and logistics
• Set up and support video and audio conferencing, including Level 1 AV troubleshooting in collaboration with the IT helpdesk
• Coordinate catering for internal meetings, ensuring timely setup, service, and cleanup
• Keep all guest-facing areas—including the lobby, beverage station, and conference rooms—clean, organized, and presentation-ready at all times
• Maintain a tidy and professional reception workspace
• Manage internal visitor announcements and assist with various administrative and office support tasks as needed
• Answer and direct incoming phone calls in a courteous and efficient manner
• Prepare outgoing mail and FedEx shipments
• Coordinate transportation for guests and employees
• Support courier requests and office supply needs
• Assist with onboarding logistics such as new hire photos and business card orders

Qualifications:

• Previous administrative experience in the oil and gas, commodities, or commercial industry
• Proficiency with Microsoft Teams and basic AV equipment.
• Excellent communication and interpersonal skills.
• Professional appearance and demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and adapt in a fast-paced environment.