Receptionist

$18/$18.50/hr

Job Overview

We are seeking a dynamic and organized Receptionist/Jr. Assistant to join our team! This role is vital in creating a welcoming environment for visitors and clients while providing essential administrative support to keep our office running smoothly. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As the first point of contact, we need a professional bilingual English/Spanish Receptionist that will provide excellent front desk services.

Office hours:

Monday through Friday

32-36 hours a week

$18/$18.50/hr

8:30am-4:30pm

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle front desk responsibilities, including checking in visitors, scheduling appointments, and maintaining a tidy reception area
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Assist with calendar management and scheduling for team members or executive management
• Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
• Support customer service efforts by addressing inquiries promptly and professionally, whether in person or via phone/email
• Assist the HR department with errands when needed

Skills

• Proven experience in office clerical roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office Suite and data entry skills
• Experience with multi-line phone systems and handling high-volume calls with professionalism and courtesy
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong customer service skills with an emphasis on positive communication and problem-solving
• Knowledge of front desk operations, including visitor management and appointment scheduling
• Ability to manage time effectively with excellent organizational skills and attention to detail
• Typing speed and accuracy for efficient document processing and data entry tasks

Join us as a Receptionist/Jr. Assistant and help us create a welcoming atmosphere while supporting our team’s success.