Receptionist / Administrative Assistant

Laughlin Legal, PC is a boutique family law firm located in Foster City, California, proudly serving ultra high net worth clients throughout Silicon Valley, San Francisco, and the East Bay.

Our Family Law Department encompasses all aspects of family law, including complex divorce and dissolution, mediation, child custody and support disputes, adoption, and high net worth asset division. Our Trusts and Estates Department represents clients in both transactional and litigated matters, including estate planning, trust administration, conservatorships, probate, and trust litigation.

Our experienced legal team is committed to delivering exceptional, client-focused representation.

We are seeking a highly organized and dependable Receptionist / Administrative Assistant to support the day-to-day needs of our office. This is a fully in-office role focused on providing consistent, detail-oriented support to attorneys and staff across both the Family Law and Trusts and Estates departments.

Candidates who live within a practical commuting distance to Foster City are preferred to support consistent in-office attendance.

The ideal candidate is professional, responsive, and comfortable handling a range of administrative responsibilities in a legal environment. This role is ideal for someone who takes pride in their work and brings a positive and professional presence to the office. It requires a dependable and self-motivated individual who is comfortable working independently, including serving as the primary in-office point of contact at times while attorneys and staff are working remotely or attending court.

• Answer and route incoming calls
• Greet visitors and offer refreshments
• Maintain a professional, organized, and welcoming office environment 
• Prepare conference rooms (documents, refreshments, and technology set up)
• Scan client documents during meetings, and assist with the execution of estate planning documents as needed 
• Coordinate notary services
  

• Manage incoming and outgoing mail, including scanning and processing
• Handle trips to the post office, FedEx, or other carriers to send documents and packages
• Scan, copy, print & organize legal documents 
• Maintain organized electronic filing of client documents in accordance with firm protocols
  

• Enter expenses and basic data into firm systems under direction
• Maintain accurate contact information and records within internal databases
  

• Assist with scheduling meetings via Zoom, telephone, or in-person for multiple attorneys
• Support coordination of appointments and deadlines as requested
• Arrange travel for partners as needed
  

• Provide day-to-day administrative assistance to multiple attorneys and staff 
• Assist with routine office tasks including maintaining inventory of office supplies and placing orders on an ongoing basis
• Provide coverage for Intake Coordinator during absences
• Provide support on additional administrative tasks and special projects as needed
  

• 1 to 3 years of experience in an administrative or receptionist role (experience in a legal environment preferred but not required)
• Strong attention to detail and organizational skills
• Ability to follow direction and manage multiple tasks efficiently
• Professional written and verbal communication skills
• Comfortable working with database systems
• Experience with office and legal technology systems such as Zoom Workspace and telephone systems
• High level of discretion and professionalism when handling confidential information
• Dependable, proactive, and team-oriented
  

• Full-time, in-office presence in Foster City, CA
• Schedule: Monday to Friday, 8:30 a.m. to 5:00 p.m.
• Ability to work in a fast-paced environment with shifting priorities
  

• Competitive salary, commensurate with experience (range: $25 to $33 per hour DOE)
• Health, dental, and vision insurance
• Retirement plan (401k)
• Paid time off and holidays
• Supportive and collaborative work environment
  

Laughlin Legal, PC is an equal opportunity employer and welcomes candidates from diverse backgrounds.