Real Estate Legal Coordinator

About: Our client is a relationship-driven firm built on the entrepreneurial spirit, exceptional client service, and growth mindset. They serve a large pool of diverse clients across practice areas, tackling sophisticated legal matters and partnering with clients to identify and achieve their business goals. Professionals who choose to build their careers here can expect:

• The opportunity to take ownership of engaging work
• Extensive professional development and career advancement opportunities that go beyond what most firms offer
• A flexible and sensible approach to hybrid work schedules
• A warm, collaborative, inclusive, and values-driven culture

Experience that makes you a fit:

• 5+ years of experience in commercial real estate law
• Preparing and editing correspondence and other legal documents from written and oral drafts and forms for accuracy, drafting standard correspondence, and emailing communications
• Opening new client matters; maintaining and organizing electronic files, materials, and databases related to group and client matters
• Prepare, organize, and update transaction checklists, including tracking contingencies, deadlines, and deliverables
• Draft and format closing documents, signature page packets, escrow instructions, title/survey letters, and closing binders
• Order or coordinate required due‑diligence items such as: Water Certifications, Zoning Reports, Surveys and Bulk Sales Releases.
• Utilizing docketing software to accurately record and manage critical dates.
• Establishing and maintaining calendars, utilizing the Outlook calendar system for reserving conference rooms and scheduling
• Processing invoices, credit card reconciliations and reimbursements
• Coordinating travel and dining reservations
• Superior working knowledge of Outlook and Word, including styles and redlining
• Proficiency in Adobe Acrobat, Visio, iManage and HotDocs strongly preferred
• Highly organized and detail‑oriented with the ability to manage multiple transactions simultaneously