Real Estate Coordinator

Position is responsible for coordinating the day-to-day operations and transactions of DMD’s real estate portfolio including abandoned buildings, Land Bank properties, capital and catalytic projects, and industrial redevelopment targets. Incumbent in this position will collaborate with other DMD divisions, city, county departments, community groups, and external stakeholders to improve the health, investment, and utilization of city owned property. Incumbent will coordinate the transaction processes for the acquisition, maintenance, marketing, and disposition of city assets. Incumbent will implement creative strategies for the use and disposition of properties. This position is guided by standard operating policies and procedures with the ability to challenge procedures where appropriate. Incumbent will have limited direction and must be creative in implementation of vision. Position reports to Manager Principal Program Real Estate and Land Use. Agency Summary

The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people are businesses thrive in an inclusive, world-class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Executes policy for city owned properties under the guidance of the Director, DMD executive leadership team, Principal Program Manager, elected officials, community groups, and other key stakeholders.
• Coordinates the maintenance, marketing, acquisition, and disposition of city owned property, operating an internal agent for Land Bank Properties
• Maintains adequate real estate and property documentation for city owned and acquired properties, including deeds, title work, assessment cards, plat maps, tax cards, etc.
• Verify accuracy of information on Quit Claim Deeds for recording and title transfer
• Orders title searches, commitments, or policies to determine owner ship of properties, validity of easements, liens of records, etc.
• Responds to prospective buyer inquiries regarding the sale, transfer, or disposition of Land Bank properties.
• Executes and implements creative uses and revenue generation for city owned property.
• Understands, influences, promotes, and effectively presents city strategy regarding vacant and abandoned property.
• Shows city owned properties to prospective buyers, Community Development Corporations, and private developers.
• Works directly with neighborhood groups and attends regular evening neighborhood meetings.
• Serves as the Real Estate Program’s liaison for compliance matters.
• Works with the Principal Program Manager to coordinate DMD’s capital and catalytic projects
• Ensures valuation systems are in place to measure effectiveness of goals, objectives, and activities.
• Must maintain confidentiality at all times.
• This list of duties and responsibilities is not intended to be all-inclusive and maybe expanded to include other duties or responsibilities that management may deem necessary from time to time.

Minimum Job Requirements and Qualifications

Bachelor’s Degree in Public Administration, Real Estate, Business Management, or related field with a minimum of two(2)years of related work experience. An equivalent combination of education and experience maybe substituted in lieu of a degree. Must have a strong understanding and the ability to articulate principles of real estate municipal government, and comprehensive community development and to work collaboratively with neighborhood organizations and not-for-profits. Excellent speaking, writing, and listening skills are necessary along with the ability to collaborate with diverse people and backgrounds. Knowledge of city government’s inter-workingsandtheregion’sdevelopmentandnot-for-profitcommunityortheabilitytoacquireknowledge. Must establish and maintain effective working relationships with a full range of elected and appointed officials, city colleagues, community leaders, private contractors, business owners, and not-for-profit boards and directors. Ability to manage several high-profile projects simultaneously. Must be familiar with Microsoft Office and other software associated with this position.

Preferred Job Requirements and Qualifications
Real Estate Broker’s license desirable with two (2) years of direct work experience in community development. Experience with real estate transactions is with primary focus on the transactional elements. Must have a strong understanding and the ability to articulate principles of real estate, municipal government, and comprehensive community development and to work collaboratively with neighborhood organizations and not-for-profits. Excellent speaking, writing, and listening skills are necessary along with the ability to collaborate with diverse people and backgrounds. Knowledge of city government’s inter-workings and the region’s development and not-for-profit community or the ability to acquire knowledge. Mustestablishandmaintaineffectiveworkingrelationshipswithafullrangeofelectedand appointed officials, city colleagues, community leaders, private contractors, business owners, and not-for-profit boards and directors. Ability to manage several high-profile projects simultaneously. Must be familiar with Microsoft Office and other software associated with this position.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally