We are seeking a detail-oriented and organized Purchasing / Procurement Coordinator to support procurement operations for a fast-paced property management company with approximately 500 corporate office employees. This entry-level role will focus on sourcing and ordering office supplies, equipment, and operational materials while ensuring cost efficiency, timely delivery, and proper vendor coordination. The ideal candidate is highly organized, proactive, and comfortable working with vendors, internal departments, and purchasing systems.
***THIS IS AN ENTRY LEVEL POSITION. ONSITE IN MELVILLE, NY***
Key Responsibilities
- Process purchase orders for office supplies, equipment, and operational materials.
- Maintain adequate inventory levels for common office supplies and workplace essentials.
- Coordinate with internal departments to identify purchasing needs and timelines.
- Source vendors and request quotes to ensure competitive pricing.
- Track orders from placement through delivery and resolve any shipment issues.
- Maintain vendor records, pricing lists, and procurement documentation.
- Assist in negotiating pricing and service agreements with vendors when appropriate.
- Monitor spending and help ensure purchases remain within departmental budgets.
- Reconcile purchase orders with invoices and assist accounts payable with discrepancies.
- Support the implementation and maintenance of procurement systems or software.
- Maintain organized purchasing records for reporting and audits.
Qualifications
- Bachelor’s degree in Business Administration, Supply Chain, Finance, or related field preferred.
- 0–2 years of experience in purchasing, procurement, administrative support, or office operations.
- Strong organizational and time management skills.
- Excellent communication and vendor coordination abilities.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with purchasing software or ERP systems is a plus.
- Ability to manage multiple requests and deadlines in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
Key Skills
- Vendor management
- Order tracking and logistics coordination
- Inventory management
- Cost awareness and budgeting support
- Data entry and reporting
- Cross-department communication
