Purchasing and Quoting Specialist

The Purchasing & Quoting Specialist is responsible for preparing accurate cost estimates and managing procurement activities for custom machine tool components and repair services. This role requires the ability to read and interpret mechanical blueprints, understand manufacturing processes, and source materials and services efficiently to support production schedules and customer requirements.

Key Responsibilities:

Quoting & Estimating

• Review customer drawings, blueprints, and specifications to develop accurate cost estimates for custom machined parts and repair services
• Analyze material requirements, machining operations, labor, outside processing, and lead times
• Work closely with engineering, production, and sales teams to clarify scope, tolerances, and manufacturability
• Prepare detailed quotes and support pricing decisions to maintain competitiveness and profitability

Purchasing & Vendor Management

• Source raw materials, machined components, tooling, and outside services (heat treat, plating, grinding, etc.)
• Issue purchase orders and manage supplier lead times to meet production and repair schedules
• Maintain and develop relationships with qualified vendors and subcontractors
• Evaluate supplier pricing, quality, and performance

Technical & Production Support

• Interpret mechanical drawings, GD&T, and bills of material (BOMs)
• Assist in resolving material substitutions, supplier issues, or delivery delays
• Collaborate with shop personnel to ensure purchased items meet technical and quality requirements

Administrative & System Responsibilities

• Maintain accurate purchasing and quoting records within ERP or MRP systems
• Track cost variances and support continuous improvement initiatives
• Support inventory management and cost control efforts

Required Qualifications

• Ability to read and interpret mechanical blueprints and manufacturing drawings
• Experience in purchasing, quoting, or estimating in a machine shop, manufacturing, or industrial repair environment
• Working knowledge of machining processes (CNC machining, turning, milling, grinding, etc.)
• Strong math skills and attention to detail
• Proficiency with ERP/MRP systems and Microsoft Office (Excel required)

Preferred Qualifications

• Familiarity with custom machine tool components and repair services
• Background in manufacturing, mechanical engineering, or industrial technology
• Vendor negotiation experience

Skills & Competencies

• Strong analytical and problem-solving skills
• Ability to manage multiple quotes and purchase orders simultaneously
• Effective communication with vendors, customers, and internal teams
• Organized, detail-oriented, and deadline-driven
• Ability to work independently and as part of a cross-functional team

Work Environment

• Office-based with frequent interaction with the shop floor
• Occasional exposure to manufacturing environments

Compensation & Benefits

• Competitive salary based on experience
• Benefits package including health insurance, PTO, and retirement plan
• Opportunities for growth within a technical manufacturing organization