Proposal Coordinator II

The Proposal Coordinator II leads strategic proposal development efforts, managing tenders and change orders for umbilical systems. This role requires advanced coordination, leadership in cross-functional teams, and ensuring high-quality proposal package submissions aligned with Oceaneering’s business goals.

• Ensure full compliance with Health, Safety, and Environmental (HSE) standards.
• Champion Oceaneering’s CORE values in all actions and decisions.
• Apply advanced knowledge of company policies and industry standards to guide proposal development.
• Analyze RFQ packages to extract strategic scope of work requirements and communicate all input documentation to
  the bid execution team.
• Lead risk identification and mitigation strategies during the tender phase; communicate risks to execution teams.
• Develop and manage Bid Plans; facilitate cross-functional meetings and ensure alignment across departments.
• Lead cost estimation efforts, including complex pricing models and cost optimization strategies.
• Compile commercial and technical proposal packages that meet customer expectations and internal capabilities.
• Collaborate with Supply Chain, Project Management, and Finance to validate cost assumptions and ensure financial
  accuracy.
• Represent Oceaneering in client meetings, support Sales in strategic relationship management.
• Mentor junior Proposal Coordinators and support staff, fostering professional development and knowledge sharing.
• Independently manage the preparation and submission of tender proposal packages.Ability to work in short deadline project and stressful situations.

Lead Bid/No-Bid Decision Coordination

• Notify key contacts across departments early in the process to gather input for Rough Order of Magnitude
  (ROM) estimates and formal bids.
• Align functional support teams to ensure timely and accurate contributions to bid packages.

Facilitate Cross-Functional Collaboration

• Drive clear, visible, and frequent discussions between business lines and functional support teams (e.g.,Engineering, Finance, Legal, Procurement).
• Ensure all stakeholders understand bid requirements and timelines to streamline proposal development.

Client Interface and Relationship Management:

• Act as a primary liaison between the client and internal teams during the tender phase.
• Ensure client expectations are clearly communicated and reflected in proposal content and delivery.

Promote Transparency and Accountability:

• Be transparent and data-centric when raising cross-functional challenges.
• Follow through on agreements and ensure all parties are aligned before escalating issues.

Mentor and Build Capacity:

• Train and mentor junior team members to build proposal development capability.
• Encourage understanding of how business functions interact to improve bid outcomes.

Champion Continuous Improvement:

• Engage in collaborative problem-solving to refine bid processes.
• Identify and implement best practices for proposal coordination and client engagement.

Service Level Mointoring:

• Use performance metrics to drive continuous improvement and service excellence in bid submissions.
• Identify issues with internal teams that may impact bid quality or timelines.
• Update procedures in line with best practices.

Stretch Assignments:

• Ability to take on stretch assignments such as process improvement initiatives.
• Perform safety and quality audits.
• Serve on various employee committees, including the HSSE Local Management Team.