Acquaint has been engaged to identify a proactive, detail-oriented Property Manager to oversee the day-to-day operations of an approximately 1M SF portfolio of office and medical office assets located in Allentown and Media, PA. This individual will play a key role in delivering best-in-class property operations and tenant experience across the portfolio. Responsibilities include tenant relations, lease administration, coordination of property maintenance and vendor services, and supporting financial reporting and budgeting processes to ensure the assets are operating efficiently and effectively.
The ideal candidate will bring prior commercial real estate experience, strong communication and organizational skills, and the ability to manage multiple priorities in a fast-paced, team-oriented environment.
Essential Functions & Responsibilities
Tenant & Lease Management
- Assist with lease administration, including tracking lease expirations, renewals, and compliance with lease terms.
- Maintain accurate tenant records and contact information.
- Support tenant communication and help ensure a high level of tenant satisfaction and responsiveness.
Property Operations & Maintenance
- Partner with the Director to ensure maintenance requests and work orders are addressed promptly and efficiently.
- Coordinate with vendors and contractors regarding building services, repairs, and preventative maintenance.
- Assist with routine property inspections and help ensure compliance with safety standards and building regulations.
- Support the enforcement of building policies, security procedures, and emergency preparedness protocols
Financial & Administrative Support
- Assist with annual budget preparation, financial reporting, and variance analysis.
- Review and process invoices, ensuring accuracy and proper coding.
- Monitor rent collections and coordinate with tenants and the accounting team regarding outstanding balances.
- Maintain organized records of property expenses, service contracts, and compliance documentation.
Vendor & Contract Management
- Assist in sourcing, onboarding, and managing vendors for janitorial, landscaping, security, and other building services.
- Monitor vendor performance and ensure service agreements and expectations are consistently met.
Additional Responsibilities
- Provide administrative and operational support to the Director as needed.
- Assist with special projects and portfolio initiatives.
- Stay informed on industry trends, building regulations, and property management best practices.
Qualifications & Skills
Education
- Bachelor’s degree in Business, Real Estate, or a related field preferred.
- Real Estate License in Pennsylvania a plus but not required.
Experience
- 4+ years of property management experience, preferably within commercial real estate.
Skills & Competencies
- Strong customer service, communication, and interpersonal skills.
- Proficiency with property management platforms such as Yardi, MRI, or AppFolio is a plus.
- Ability to read and interpret lease agreements and financial reports.
- Highly organized with strong attention to detail and the ability to manage multiple priorities.
- Knowledge of building systems, operations, and maintenance procedures is preferred.
Work Environment & Benefits
- Office-based role with an onsite management office presence required.
- Competitive compensation and benefits package, including health insurance, paid time off, and professional development opportunities.