Property Administrator

Mark IV Capital is a privately held, growth-oriented real estate investment and development company headquartered in Newport Beach, CA focused on acquiring, developing, owning, and operating commercial real estate investments. The firm is seeking an experienced Property Administrator to join its Colorado team, working at our Denver office.

The Property Administrator plays an integral role in supporting the property management team with daily operations, maintaining high standards of office administration, property management, and tenant relations for the Company’s commercial properties in the assigned region. This hands-on role offers exposure to broader property management functions.

Mark IV Capital values creativity and innovation and encourages its employees to develop solutions to the challenges we face. We respect and capitalize on our diverse attributes and abilities to maximize the effectiveness of the team. We support open communication and an informal, yet professional, work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Office Operations

• Ensures the office is running smoothly and the office equipment (AV, copies, printers, postage machines, etc.) and coffee machines are maintained. Ensures copier/printer ink is in stock.
• Order office and kitchen supplies and keep both well stocked.
• Help coordinate regional functions and events.
• Create flyers and marketing material, as needed.
• Set up the conference room and provide support in the preparation of meetings.
• Sets up office accounts with vendors for office supply purchases to obtain purchasing discounts.
• Provide receptionist duties, including but not limited to, answering phone calls in a polite and professional manner and welcoming visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Provide administrative support to office teams.
• Coordinate with Corporate Administrative team on projects, as needed.
• Other duties, as assigned

Property Management

• Work with team to ensure efficient operations of properties in a Class A fashion.
• Support property management with daily management operations ensuring efficient and organized property oversight.
• Ensure timely, professional, and efficient responses to tenant requests.
• Collaborate and help in preparation/presentation of annual property budgets.
• Support preparation and distribution of CAM Estimates and CAM reconciliation to all tenants.
• Collaborate and provide support on Tenant Improvement / CapEX projects.
• Conduct property walks and provides support to property management with follow-up action items.
• Place service calls to vendors, as directed by property management.
• Maintain tenant information (current phone numbers and emails, emergency contacts, etc.).
• Maintain tenant insurance documentation and ensure it meets requirements.
• Provide tenant administrative duties, as directed (i.e., rent payment procedures, move-in/out packets and process, communications, etc.).
• Respond to basic tenant requests, such as initial HVAC or electrical service calls.
• Coordinate and attend regularly scheduled Regional Team meetings for assigned properties.
• Track and maintain Tenant and Vendor insurance.
• Shadow senior property management staff, gaining a deeper understanding of property management operations and skills.
• Support special projects, leveraging growing knowledge to assist with property-specific initiatives.
• Perform other related duties, as assigned to support the team and property success.

QUALIFICATIONS

The ideal candidate will possess strong organizational and multitasking abilities, demonstrating keen attention to detail in all aspects of the role. Effective communication skills are essential, as the Property Administrator will be required to interact regularly with visitors, tenants, vendors, and internal team members. While prior property management experience is not mandatory, a basic understanding or a willingness to quickly learn the fundamentals of property management is highly valued.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience

• High School Diploma or GED equivalent, college degree preferred
• 1-3 years Administrative Assistance and/or customer service experience
• Real Estate industry experience preferred
• Excellent proficiency in Office 365 applications and other reasonable software applicable to position and organizational needs
• Yardi accounting software knowledge preferred

Certificates, Licenses, Registrations

• N/A

Other Skills and Abilities

• Good interpersonal and organizational skills
• Excellent written and verbal communication skills
• Ability to meet deadlines
• Must be a self-starter and a go-getter
• Strong analytical and problem-solving skills
• Ability to greet the public in a cheerful and helpful manner
• A positive attitude
• Must have patience and professionalism
• Must be able to work both independently and in a team
• Must take initiative, be detail-oriented, flexible, and multi-task oriented
• Keen attention to detail and ability to manage deadlines
• Self-motivated with a natural curiosity to dig for facts as issues/concerns arise
• Ability to follow directions from a supervisor
• Ability to understand and follow posted work rules and procedures
• Ability to accept constructive criticism

Language Skills

Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit. Repetitive hand/finger motion and close vision work are required due to the use of the computer and desk work. The employee must occasionally lift and/or move up to 15 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is generally quiet to moderate.

Comments

Goals and objectives to be established on an annual basis.