Project Document Specialist

Where Organization Powers Something Bigger

Big infrastructure projects don’t succeed by accident—they succeed because someone keeps everything aligned, accurate, and moving forward. That someone could be you.

We’re seeking a Project Document Specialist who enjoys bringing order to complex, high‑impact regional transmission projects. This role is ideal for a detail‑driven professional who loves structure, clear communication, and building document systems that actually work.

Why You’ll Love Working Here

You’ll support meaningful projects that help power communities—while working with experienced, collaborative teams who value precision and professionalism. This is a place where:

• Your organizational skills directly support large, visible projects
• Processes are well‑defined—but always improving
• Your ideas and expertise are welcomed
• There’s potential to transition into a permanent role after the 12‑month project

If you enjoy being the person others rely on to keep things running smoothly, you’ll fit right in.

What You’ll Do

• Support project managers with schedules, agendas, meeting minutes, and status updates
• Prepare professional reports, presentations, and project documentation
• Coordinate communication across teams, utilities, vendors, and contractors
• Manage the full lifecycle of project documents—from creation to archival
• Establish and maintain document control standards, versioning, and access permissions
• Configure and maintain SharePoint and Microsoft Teams project sites
• Audit documentation for accuracy, compliance, and consistency
• Develop templates and ensure consistent formatting and branding
• Assist leadership with work plan updates and team onboarding/offboarding
• Train and mentor team members on document control best practices

What You Bring

• Strong organizational, time‑management, and communication skills
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Solid SharePoint experience, including document libraries and version control
• High attention to detail and commitment to confidentiality
• Ability to interpret complex documents and financial data
• Adaptability in a fast‑moving, project‑focused environment

• 2+ years of post‑secondary education and 3+ years of relevant experience or
• 5+ years supporting large project initiatives

Bonus: experience with document control, cost approval workflows, and mentoring others.

How Work Happens

• Hybrid work environment (office and home)
• Predictable schedule: 8:00 a.m. – 4:00 p.m.
• Highly collaborative, digital‑first workplace using Microsoft Teams and SharePoint

If you’re ready to put your organizational strengths to work on projects that truly matter, this role offers purpose, stability, and room to grow.

This is a Contract to Hire position based out of Maple Grove, MN.

The pay range for this position is $31.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Maple Grove,MN.

This position is anticipated to close on May 18, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.