PROJECT COORDINATOR / ORDER & LOGISTICS SPECIALIST
Key Responsibilities
Order Management & Procurement
- Enter and process orders for park equipment and associated construction services in Acumatica
- Generate and issue purchase orders to manufacturers and vendors, ensuring accuracy in specifications, quantities, and pricing
- Coordinate with sales team to confirm order details, revisions, and approvals
- Track long-lead items and proactively communicate potential delays
- Facilitate Customer communication on order status and associated updates
Logistics & Delivery Coordination
- Manage and track all project components from order placement through final delivery
- Identify freight carrier efficiencies and improve project profitability (consolidated deliveries, secondary carriers, etc.)
- Coordinate shipments from multiple vendors to ensure materials arrive in the correct sequence for installation
- Confirm delivery details including site access, contacts, equipment needs (e.g., forklift requirements), and delivery restrictions
- Communicate with customers regarding ship dates, delivery schedules, and expectations
- Provide tracking details, bills of lading, and installation manuals upon shipment
- Manage logistics inbox and maintain consistent communication across assigned territories
- Coordinate equipment staging and delivery timelines to align with project installation schedules
Installation Coordination (Turnkey Execution)
- Develop and manage full project schedules (including project site work, equipment installation, surfacing installation, and shade structure installation)
- Act as the primary point of contact for customers during project construction
- Coordinate directly with:
Customers (schools, municipalities, HOAs, contractors)
Installation crews and subcontractors
Manufacturers and suppliers
- Ensure site readiness prior to installation by collecting and reviewing:
Site photos and conditions
Base preparation and drainage details
Layout plans, renderings, and safety zone compliance
- Coordinating with Parks Consultants as necessary
- Schedule and sequence trades appropriately (e.g., equipment install before surfacing, shade footings prior to final install)
- Identify and resolve scheduling conflicts, site issues, or delivery challenges proactively
Project Tracking & Financial Coordination
- Maintain accurate project tracking sheets including status, timelines, and key milestones
· Provide regular project updates to internal teams and customers
· Ensure all project components are delivered and installed per scope before invoicing
· Notify accounting when projects are ready for billing and provide supporting documentation
· Assist in managing change orders and scope adjustments
Project Closeout
- Compile and organize all project closeout documentation, including:
- Warranties
- Operations & Maintenance guidelines
- Inspection reports and compliance documents
- Maintain and update organized digital project files
- Update internal closeout trackers and accounting systems
- Send project completion communications to customers and ensure satisfaction
Contract & Submittal Review
- Review customer contracts, vendor agreements, and project specifications for accuracy
- Ensure compliance with safety standards (ASTM, CPSC guidelines for playgrounds, where applicable)
- Flag discrepancies or risks and coordinate resolution with internal teams
Qualifications & Requirements
- 2–4 years of experience in construction, project coordination, procurement, or related field (public construction and civil experience strongly preferred)
- Experience managing multi-component or turnkey projects is highly desirable
- Strong understanding of construction sequencing and job site coordination
- Exceptional organizational and multitasking skills with attention to detail
- Excellent communication skills with a customer-facing mindset
- Ability to manage multiple projects simultaneously in a deadline-driven environment
- Self-starter with strong problem-solving abilities
- Proficiency in Microsoft Office (especially Excel and Outlook) and ERP systems
- Experience with Acumatica or similar systems preferred
Salary Range: $60,000-$65,000
About Parkscapes Texas
- Parkscapes Texas proudly supplies park and playground equipment across the State of Texas. As the official partner of Playworld and collaborators with trusted brands like Earthscape, Cre8Play, and Waterplay, the company is dedicated to creating innovative and solution-driven parkscapes. With a mission to inspire communities, Parkscapes Texas helps clients envision and execute exceptional park and playground projects. The team is committed to delivering high-quality products and outstanding service to bring dreams to life in recreational spaces.
