PROJECT COORDINATOR
Job Description:
Work in the Renewable, Solar, and Battery Storage Market. Our growing company is seeking a self-motivated, detail-oriented, and highly organized Project Operations Coordinator to support Company Project Managers and internal accounting operations. This role provides administrative and financial coordination support for large-scale, utility renewable energy construction projects across the United States.
This position supports invoicing, accounts receivable and payable coordination, vendor management, and general operational administration.
Location:
Hybrid or Remote; travel required up to 25%
Pay:
DOE $28-$30 per hour (hourly, non-exempt)
Benefits:
This position may be eligible to participate in benefit plans currently offered by the Company provided that all eligibility criteria are met.
Reports to:
Company Project Managers
Preferred Background:
- Bachelor’s Degree in Construction Management, Engineering, Business, or Accounting/Finance
- Minimum of two (2) years of experience in a similar administrative, project coordination, or accounting support role
- Experience supporting remote teams and project-based operations
- Proven efficiency through prior experience in a remote position
Required Skillsets:
- Excellent attention to detail and accuracy
- Strong written and verbal communication skills
- High emotional intelligence (EQ) when working with diverse teams
- Strong organizational skills and ability to manage multiple priorities
- Self-motivated with the ability to work independently within established processes
- Ability to adapt to fluctuating workloads with a positive, solution-based attitude and result-oriented mindset
- Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams); familiarity with P6, Project, QuickBooks, Procore, SAP Fieldglass, or Smartsheet is a plus
- Ability and willingness to learn new systems and software
- Prompt follow-through and responsiveness
- Must possess a valid driver’s license
Primary Responsibilities:
- Support client billing and accounts receivable functions, including invoice preparation and submission
- Assist with accounts payable coordination, including review of upcoming obligations and preparation of payments for management approval
- Review and approve employee time and expense reports in accordance with company policy
- Code and record credit card and travel expenses, including receipt collection and documentation
- Assist with vendor setup, tracking, and coordination
- Support asset tracking, including vehicle mileage
- Assist with intercompany recharges (e.g., fuel cards, insurance premiums, workers’ compensation)
- Assist with manual state tax filings when required outside of payroll systems
- Support operations and project teams with general administrative tasks
- Perform other job-related duties as assigned
Physical Requirements:
- Ability to lift and carry items up to 50 pounds when required
- Ability to sit or stand for extended periods with occasional bending or reaching
- Ability to traverse construction jobsites on uneven terrain when necessary
- Ability to work in varying weather conditions when visiting jobsites
- Ability to wear required personal protective equipment (PPE) when required by jobsite or task
- Ability to operate a motor vehicle for work-related tasks
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
