Project Accounting Coordinator Entry Level

Job Title: Project Accounting Coordinator

Job Description

This role provides crucial accounting support to project managers, ensuring smooth financial operations from project initiation to closure. The position involves preparing accurate monthly billing packets, adhering to customer requirements, and updating project information in the ERP system.

Responsibilities

• Prepare accurate monthly billing packets with supporting documents as per customer requirements.
• Submit billing packets by due dates and upload them into relevant portals.
• Maintain and update ERP systems with budgets, contracts, and billing information.
• Manage compliance items including Project Insurance Certificates and UCC Filings.
• Resolve customer billing disputes and compliance issues.
• Cultivate strong relationships with internal and external customers.
• Ensure safety and health of self and others by making attentive decisions.
• Utilize LEAN concepts for efficient operations and processes.
• Promote and model the company mission and vision.

Essential Skills

• Proficiency in accounting and accounts receivable.
• Experience with billing and invoicing.
• Project management coordination skills.
• Proficiency in Excel.

Additional Skills & Qualifications

• Associate degree or equivalent work experience in business administration, accounting, or a related field preferred.
• Minimum of 2 years of experience in AR/Billing or Project/Finance Accounting.
• Knowledge of the construction industry is a plus.

Work Environment

This position is based in Allentown, Pennsylvania. The team has a 'work hard, have fun' mentality and values a personable work environment. Normal working hours are from 7 AM to 4 PM. Initially, work will be in-office five days a week for the first 1-2 months, transitioning to a hybrid model of three days per week in-office after training. Archkey is a top electrical contractor in the nation, known for its excellent team culture and supportive environment.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume toktrivigno @astoncarter.comalong with your availability for a 10-minute phone call.

This is a Contract to Hire position based out of Minneapolis, MN.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Minneapolis,MN.

This position is anticipated to close on May 12, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.