Under the guidance and supervision of department leadership, the Purchasing Coordinator provides entry-level procurement and administrative support for the Office of the Purchasing Agent. This position assists Buyers, Senior Buyers, Sourcing Managers, Contract Managers, and other staff by helping prepare, route, track, and maintain procurement documents, vendor communications, and related records that support daily purchasing operations across Harris County. The role helps facilitate office workflow, customer service, document accuracy, timely coordination with internal departments, vendors, and other stakeholders, and basic office technology support such as routing access issues, assisting with code verifications, and helping staff navigate routine system or equipment needs.
Duties & Responsibilities: The incumbent is responsible for executing the duties and responsibilities listed below and other duties as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion. Performs duties in a safe, efficient manner and in compliance with applicable rules, policies, and procedures while exercising professionalism, organization, and attention to detail.
Provides administrative and operational support for procurement activity by preparing, routing, organizing, and maintaining documents, records, and correspondence related to purchasing processes.
Assists Buyers and other procurement staff with bid and contract support tasks, data entry, document review, tracking, file maintenance, and basic troubleshooting support for routine office technology or access-related issues.
Communicates with internal departments, vendors, and other stakeholders to share routine information, respond to basic inquiries, and help facilitate timely processing of procurement-related items.
Supports document accuracy by proofreading materials, verifying completeness, maintaining organized files, and helping ensure procurement records are current and accessible.
Enters and updates information in purchasing systems, spreadsheets, and other office tools to support project tracking, record-keeping, workflow coordination, and routine code verification or system support tasks.
Provides general office support for the division, including distribution of documents, coordination of routine administrative tasks, backup support for team functions, and other related duties as assigned.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education and Experience:
Bachelor’s degree in Business Administration, Public Administration, Communications, Finance, Accounting, or a directly related field preferred.
OR
Associate degree and a minimum of two (2) years of relevant administrative support, customer service, or office coordination experience.
Knowledge, Skills, and Abilities:
Proficiency in Microsoft Word, Excel, Outlook, Teams, and other standard office software required.
Strong written and verbal communication skills, organization, time management, and attention to detail required.
Knowledge of general office practices, document handling, customer service, and basic administrative support methods.
Skill in organizing records, entering data accurately, proofreading documents, and managing multiple routine assignments with attention to detail.
Ability to communicate clearly and professionally with County staff, vendors, and the public in person, by phone, and in writing.
Skill in Microsoft Word, Excel, Outlook, Teams, and other standard office software.
Ability to learn procurement terminology, procedures, systems, and departmental processes in a governmental environment.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume"will not be accepted for qualifications.
Purchasing / Procurement related experience
Position Type and Typical Hours of Work:
This is a full-time position with the typical work hours of Monday - Friday from 8 AM to 5 PM.
Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.
Work Environment and Physical Demands:
This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.
The physical demands associated with this job are minimal, with occasional lifting and moving objects weighing up to 10 pounds.
The role is predominantly sedentary, involving mainly sitting with occasional standing and walking
Location:
Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.