Personal Assistant

Overview

We are seeking a dedicated and organized Personal Assistant to provide comprehensive support to a high net-worth household. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring that daily domestic operations run smoothly for the family and their private residence. This role requires resourceful skills, attention to detail, and the capacity to manage multiple tasks efficiently.

The work schedule for this opening will require weekend hours example:

• Sunday through Thursday or Saturday through Wednesday work schedule
• Working shifts starting at 9am and 12pm are required, the working shifts will alternate as the needs within the residence change
• Must be able to travel for extended periods

All qualified applicants will possess a valid driver's license & passport and will be required to pass a pre-employment criminal background check. The position requires 25% travel when needed (domestic/international) with the family.

Duties

• Manage and coordinate all domestic staff work schedules, process domestic weekly payroll, track monthly domestic budget and process payment for internal bills using QuickBooks Online
• Coordinate domestic/automotive maintenance/repair schedules, catalog art work, furniture, jewelry, errands and ad-hoc projects and arrange travel plans for domestic and international travel
• Assist with event planning, coordinating logistics, and ensuring all details are executed flawlessly
• Proofread internal communications for accuracy and clarity before distribution to domestic staff
• Perform clerical duties such as filing, data entry, and maintaining records
• Coordinate projects by tracking progress, deadlines, and deliverables to ensure timely completion
• Support various administrative tasks as needed to enhance overall productivity within the household

Qualifications

• Proven experience as a Personal Assistant working within a private residence
• Strong proficiency with MS Office and QuickBooks Online
• Excellent customer service skills with a friendly demeanor
• Experience in event planning is preferred but not mandatory
• Exceptional proofreading skills with attention to detail
• Ability to manage multiple tasks effectively while maintaining organization
• Strong communication skills, both written and verbal
• A proactive approach to problem-solving and project coordination