Payroll Specialist

Payroll Specialist

Heavy Equipment Movers & Installation, LLC — HEMI Systems

Department: Accounting

Reports To: Corporate Office Manager

Location: Maysville, GA

About HEMI Systems

HEMI Systems is a national industrial services company specializing in heavy equipment moving and installation, millwright services, plant relocations, heavy rigging, steel fabrication and erection, nested maintenance, piping, and turnkey industrial projects. We support customers across a wide range of industries, including food and beverage, automotive, steel and aluminum, mining, cement and aggregate, biomass, alternative fuels, pellets, pulp, and paper.

As HEMI continues to grow, we are looking for a detail-driven payroll professional who can support the accuracy, compliance, and efficiency of payroll operations across a fast-paced, multi-state industrial services environment. This role is an important part of our Accounting team and will help ensure employees are paid accurately and on time while supporting payroll reporting, tax compliance, and coordination across HEMI and its affiliated Synergy companies.

Position Summary

The Payroll Specialist is responsible for coordinating, processing, reporting, and maintaining company payroll. This position will manage weekly payroll activities, support multi-state payroll tax compliance, maintain accurate employee payroll records, and partner with Accounting, Operations, Human Resources, and management to ensure the proper flow of payroll information.

The ideal candidate is highly organized, discreet, accurate, and comfortable working in an integrated payroll/accounting system. This is a strong opportunity for someone who enjoys ownership, compliance, process improvement, and supporting employees in a growing industrial organization where safety, integrity, and performance are central to the business.

Key Responsibilities

• Prepare and process weekly payroll accurately and on schedule.
• Review approved timesheets for accuracy, completeness, and proper authorization.
• Process employee paychecks and direct deposits.
• Track, calculate, and process garnishments, deductions, reimbursements, adjustments, and other special payroll items.
• Respond to employee payroll questions in a professional, timely, and confidential manner.
• Research payroll discrepancies, review historical payroll records, and process wage corrections or adjustments as needed.
• Coordinate with Accounting, HR, Operations, and other departments to ensure accurate employee data, labor reporting, and payroll processing.
• Administer the electronic timekeeping system, including employee setup, timesheet monitoring, approvals, and payroll data transfers.
• Establish and maintain accurate employee payroll records.
• Ensure employee changes are entered correctly, approved properly, and processed in a timely manner.
• Maintain compliance with federal, state, and local payroll laws and company policies.
• Prepare and provide weekly payroll reports to management.
• Support timely filing and payment of federal, state, and local payroll taxes.
• Manage and monitor unemployment tax responsibilities, including state unemployment insurance registrations, SUTA/FUTA reporting, unemployment tax rate updates, claims-related payroll information, and coordination with applicable agencies or third-party administrators.
• Assist with year-end payroll reporting, including employee W-2s and employer W-3s.
• Support payroll-related audits, reconciliations, and special projects as needed.
• Enroll employees in HEMI Systems Benefit program along with helping employees navigate through the insurance portal for initial signup. Ensure deductions are taken on each payroll and keep track on benefit spreadsheet. Responsible for open enrollment process at year end.
• Maintain strict confidentiality and exercise discretion with sensitive employee and company information.
• Support payroll processes for HEMI and affiliated Synergy companies as needed.

Qualifications

• Four or more years of payroll experience, preferably in a multi-state payroll environment.
• Strong understanding of payroll taxes, including federal, state, local, unemployment, and multi-state payroll requirements.
• Experience with integrated payroll and accounting systems.
• Strong Microsoft Word and Excel skills.
• ERP experience required; Sage and/or Viewpoint Vista experience preferred.
• Ability to understand the flow of payroll transactions through an automated accounting system.
• High level of accuracy, attention to detail, and follow-through.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving, judgment, and communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Experience in construction, industrial services, manufacturing, or field-service payroll is a plus.

Why Join HEMI Systems?

At HEMI Systems, payroll supports more than numbers; it supports the skilled teams who keep complex industrial projects moving safely and efficiently across the country. This role offers the opportunity to work closely with a hands-on leadership team, contribute to a growing organization, and support payroll operations in a business where precision, planning, and performance matter every day.

HEMI’s work spans critical industrial environments, from paper mills and automotive plants to heavy industrial facilities, and our team is trusted to execute projects safely, correctly, and on schedule. For a payroll professional who enjoys complexity, accountability, and meaningful operational impact, this is an excellent opportunity to grow with a respected industrial services company.

Gallagher's HR & Organizational effectiveness team provides expert guidance and hands-on support in HR, Recruiting, and Payroll to help organizations stay focused on achieving their strategic business goals.