Payroll & Bookkeeping Specialist
We are seeking a detail-oriented Payroll and Bookkeeping Specialist to support payroll processing, client recordkeeping, reporting, and day-to-day financial administration. This role is well suited for someone who is comfortable working with multiple clients, managing deadlines, and handling confidential financial information with accuracy and professionalism.
Key Responsibilities
- Collect and review payroll information from clients, including employee hours, pay rates, deductions, benefits, new hire details, and related updates.
- Process payroll accurately using electronic payroll systems, ensuring proper calculation of regular wages, overtime, bonuses, deductions, and other payroll adjustments.
- Prepare and submit payroll payments through appropriate electronic platforms.
- Assist with payroll tax processing and employee benefit-related payments.
- Maintain accurate payroll and bookkeeping records for each client.
- Respond to payroll-related questions from clients and help resolve issues in a timely and professional manner.
- Prepare weekly client reports and distribute them as needed.
- Communicate regularly with clients to obtain required information, clarify discrepancies, and support smooth payroll processing.
- Stay informed on current payroll rules, tax requirements, and compliance standards at the federal and state level.
- Work closely with internal team members on client projects, reporting needs, and firm-wide initiatives.
Qualifications
- High school diploma or equivalent required; associate degree in Accounting, Finance, or a related field preferred.
- 3–5 years of experience in bookkeeping and payroll processing, ideally within a CPA firm, accounting firm, or multi-client service environment.
- Proficiency with Microsoft Office, especially Excel and Outlook.
- Experience with accounting software, including QuickBooks Desktop and QuickBooks Online.
- Familiarity with payroll platforms such as ADP, Gusto, Paychex, or similar systems is strongly preferred.
- Working knowledge of GAAP and general accounting principles.
- Strong understanding of federal and state payroll tax regulations.
- Excellent attention to detail and commitment to accuracy.
- Strong organizational skills with the ability to manage multiple clients, priorities, and deadlines.
- Clear written and verbal communication skills.
- Ability to work both independently and collaboratively.
- High level of integrity, discretion, and professionalism when handling sensitive financial and payroll information.
What We Offer
- Competitive compensation based on experience.
- Comprehensive benefits package, including health insurance, paid time off, and retirement plan options.
- Opportunities for continued learning, training, and professional growth.
- Collaborative and supportive team environment.
- Direct client interaction and exposure to a variety of industries and business needs.
- Emphasis on work-life balance and sustainable workload management.