Payroll Manager (Multi-Entity | ADP | Compliance Focus)
Location: Great Neck, NY (On-Site, 5 Days/Week)
Employment Type: Full-Time, Permanent
Compensation: $90,000-$100,000
We are a Commercial Real Estate Investment Firm with 160+ properties across the country. We are seeking an experienced Payroll Manager to oversee and execute payroll operations across multiple entities. This role owns end-to-end payroll processing in ADP, including multi-entity structures, multi-state compliance, unemployment taxes, and workers’ compensation. The ideal candidate is detail-oriented, highly organized, and capable of managing complex payroll structures in a fast-paced environment.
This is a roll-up-your-sleeves position for someone who can operate independently and manage complexity without hand-holding.
Key Responsibilities
Payroll Processing & Administration
- Manage full-cycle payroll processing for multiple entities using ADP
- Ensure accurate and timely payroll processing (both weekly and bi-weekly)
- Maintain payroll records, earnings, deductions, and benefits across entities
- Reconcile payroll reports and general ledger entries
Multi-Entity & Multi-State Compliance
- Oversee payroll operations across multiple FEINs and legal entities
- Ensure compliance with federal, state, and local wage and hour laws
- Handle multi-state payroll tax registrations, filings, and audits.
Tax & Regulatory Management
- Manage unemployment insurance (SUI) accounts, rates, and filings across states.
- Monitor and respond to unemployment claims and notices.
- Oversee workers’ compensation reporting, audits, and policy coordination.
- Partner with brokers/carriers to ensure proper classification and coverage.
ADP System Management
- Serve as subject matter expert for ADP payroll systems.
- Configure earnings, deductions, tax settings, and entity structures.
- Troubleshoot system issues and coordinate with ADP support.
- Implement process improvements and automation within ADP.
Reporting & Audits
- Prepare payroll reports, tax filings, and year-end processing (W-2s, 941s, etc.).
- Support internal and external audits.
- Analyze payroll data for accuracy and cost control.
Team & Cross-Functional Collaboration
- Collaborate with HR, Finance, and Accounting teams.
- Provide guidance on payroll-related policies and compliance.
Qualifications
- 5+ years of payroll management experience, including multi-entity payroll.
- Strong hands-on experience with ADP (required).
- Extensive knowledge of unemployment taxes (SUI) and workers’ compensation.
- Experience with multi-state payroll compliance.
- CPP (Certified Payroll Professional) preferred.
- Strong Excel and reporting skills.
- High attention to detail and problem-solving ability.
Preferred Experience
- Experience managing payroll for companies with complex entity structures.
- Familiarity with audits, tax notices, and rate management.
- Background in industries with high employee volume or multiple locations.
Requirements
- Strong ADP experience (Workforce Now or similar) — must have
- Experience running payroll across multiple entities
- Deep knowledge of multi-state payroll compliance
- Hands-on experience with unemployment taxes (SUI) and workers’ comp insurance
- Highly detail-oriented, organized, and responsive
- Able to operate independently in a fast-paced environment
Nice to Have
- Commercial real estate or property management experience
What We’re Looking For
Someone who can own payroll without supervision, a team player who solves problems quickly, and keeps everything accurate and compliant across a complex entity structure.