Payroll Manager

Position Overview:

We are seeking an experienced Payroll Manager to oversee and manage all aspects of payroll operations across a multi-entity organization. This role requires a highly detail-oriented professional with strong knowledge of payroll regulations, multi-state compliance, and union payroll administration. The ideal candidate will ensure accurate, timely payroll processing while maintaining compliance with collective bargaining agreements and applicable laws, including prevailing wage requirements.

Key Responsibilities:

• Manage end-to-end payroll processing for hourly and salaried employees across multiple locations
• Administer union payroll, ensuring compliance with collective bargaining agreements, including wages, dues, fringe benefits, and reporting requirements
• Interpret and apply union contracts related to pay rates, overtime rules, and benefit contributions
• Ensure compliance with prevailing wage laws, including proper wage classifications, fringe allocations, and certified payroll reporting
• Prepare, review, and submit certified payroll reports in accordance with federal and state regulations (e.g., Davis-Bacon and state prevailing wage laws)
• Ensure compliance with federal, state, and local payroll laws and regulations
• Oversee payroll tax filings, reporting, and reconciliations
• Collaborate with HR and Finance teams on employee data, compensation changes, and benefits administration
• Manage and audit timekeeping systems to ensure accuracy of hours worked and proper coding
• Handle payroll-related inquiries and resolve discrepancies in a timely manner
• Lead payroll audits and maintain accurate records for internal and external compliance

Qualifications:

• 5+ years of payroll experience, with direct union payroll experience required
• Strong knowledge of payroll systems, timekeeping platforms, and reporting tools
• Deep understanding of collective bargaining agreements and union reporting requirements
• Experience with multi-state payroll processing and compliance
• High level of accuracy, attention to detail, and confidentiality
• Strong analytical, organizational, and problem-solving skills
• Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred

Preferred Qualifications:

• Prevailing wage experience highly preferred, including familiarity with Davis-Bacon and state-specific requirements
• Certified Payroll Professional (CPP) designation
• Experience in property management, construction, or related industries
• Strong experience preparing and auditing certified payroll reports

What Success Looks Like:

• Accurate and timely payroll processing with zero compliance issues
• Seamless administration of union and prevailing wage payroll requirements
• Strong internal partnerships with HR and Finance teams
• Efficient resolution of payroll discrepancies and employee inquiries