Parts Clerk

ABOUT THE POSITION:The City of Monterey is recruiting to fill a Parts Clerk position in the Fleet Division of the Public Works Department. The Fleet Division is responsible for the maintenance and repair of all City-owned vehicles, small to heavy duty equipment and stationary generators. The successful candidate will possess a high level of attention to detail and the experience needed to work in a fleet vehicle repair environment.

ABOUT THE CITY OF MONTEREY: Nestled along California's Central Coast, the City of Monterey is known for its natural beauty, rich cultural heritage, hospitality, and sense of community. The City of Monterey is a full-service charter city operating under a Council-Manager form of government. The City of Monterey is a full-service city that provides police, fire, public works, planning, recreation, and parks services and operates its conference center, sports center, parking, and marina facilities.

WHY WORK FOR US? The City of Monterey offers a competitive benefits package to full-time employees. Some of these benefits include a Health Spending Fund, Medical, Dental, Vision, and Life Insurance, Vacation Accruals, Sick Leave, 14 Paid Holidays, Education Incentive Pay, Tuition Reimbursement Programs, CalPERS Retirement, and more!

Application Process

A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard on-line City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, panel interview, and a final departmental interview. The Human Resources Department reserves the right to make changes to components of the examination process.

As a condition of employment, the selected candidate will be required to successfully pass a Live Scan fingerprint background check and reference check. Depending on the position, as a condition of employment, the selected candidate may also be required to pass a physical exam including a drug screen and a federal background check to gain access to military and police facilities and systems. Positions that require work on a military installation will involve job duties performed on-site and therefore require passing a background check conducted by the Department of Defense (DoD).

Candidates who successfully progress through all phases of this recruitment process will be placed on an eligible list. The eligible list is active for 12 months and may be used to fill additional positions including lower-level positions, regular part-time, and part-time temporary seasonal, determined to have similar duties and requirements.

EQUAL OPPORTUNITY EMPLOYER:The City of Monterey provides outstanding servicesto the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Monterey does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group of class protected by applicable federal, state or local law.

SUMMARY: Under general supervision, to order, receive, inspect and issue parts for vehicles, buildings and/or equipment. Enter inventory data into an electronic database and evaluate inventory data for compliance with established policies and procedures.

DISTINGUISHING CHARACTERISTICS:The Parts Clerk reports directly to the Building Maintenance Supervisor and/or Fleet Manager and may receive general direction from the Senior Parts Clerk, depending on which division the position is working. This position is distinguished from the Senior Parts Clerk in that the latter directs the work in the warehouse/store room and assists in developing policy, procedures and plans for warehouse/storeroom activities. The Parts Clerk position does not exercise supervision over subordinate staff.ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Order, inspect, store and issue parts for vehicles and facilities and equipment owned by the City and/or the military.
• Obtain needed parts from local or outside suppliers at lowest possible cost; may drive out of area for special items or emergencies.
• Issue parts as requested by Mechanics or Building Maintenance Staff.
• Issue substitute parts as required, based on knowledge of interchangeability and use cross reference sources.
• Contact manufacturers, parts suppliers, wrecking yards and other sources to obtain parts for old or obsolete equipment and/or historical facilities.
• Assist Mechanics and/or Building Maintenance Staff in determining the correct parts and materials.
• Receive goods from vendors and confirm correct items and quantities are received.
• Document back orders and track until order is filled.
• Report damaged goods, return to vendors as needed and ensure damaged goods are replaced.
• Verify proper charges are applied to correct work orders.
• Audit records and gather data in the City’s inventory database for report preparation and interpretation and evaluation of compliance with established procedures.
• Determine proper stock levels for commonly used parts.
• Schedule ordering of parts to avoid “out of stock” and “overstock” situations on critical parts.
• Ensure proper disposal of all “out of date” surplus.
• Conduct routine and annual inventories and count and reconcile warehouse and truck stock with a high degree of accuracy.
• Contact staff to inform when materials have arrived and may deliver parts to the field.
• May provide backup support to front office staff; interact with public, customers, in-house personnel and vendors.
• Reconcile monthly vendor invoices and staff monthly credit card statements.
• May participate in warehouse tours with visiting dignitaries.
• Maintain parts room or warehouse in neat and orderly condition; clean and maintain shop area.
• Support the relationship between the City of Monterey and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City Staff.
• Maintain confidentiality of work-related issues and City information.
• Perform other job-related duties within the scope of this job classification as assigned.

MINIMUM QUALIFICATIONS

• Graduation from high school or GED equivalent; and
• One (1) year of warehouse operations experience.

SUBSTITUTION:

• An equivalent combination of education and experience may be considered.

LICENSE AND CERTIFICATION:

• A forklift certification is desirable.

KNOWLEDGE AND SKILLS:

Knowledgeof:

• City organization, operations, policies and procedures.
• Standard automotive and truck parts and accessories when working in the Fleet Division.
• Building maintenance equipment, parts and accessories when working in the Building Maintenance Division.
• Proper use of parts manuals and supply catalogs, and the methods for organizing and storing automotive and equipment parts.
• Parts and accessories for large trucks building maintenance and heavy equipment.
• Customer service methods and techniques.

Skill in:

• Obtaining proper parts needed for repair and maintenance of a wide variety of vehicles, buildings and equipment.
• Exercising resourcefulness and ingenuity in gathering information from parts manuals, manufacturers and other sources to determine acceptable substitutes for rare and obsolete parts.
• Recognizing related parts needed in addition to the parts requested for certain types of repairs.
• Estimating future supply needs, maintaining adequate stock levels without “overstocking” and maintaining an organized warehouse/storeroom.
• Maintaining accurate records using databases.
• Following written and oral directions.
• Establishing good working relationships with those contacted in the course of work.
• Communicating effectively verbally and in writing.
• Using standard office programs including, databases, email, Excel, and Word.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Physical Demands

• Standing & Walking – Standing for extended periods of time and/or walking distances (1 or more miles).
• Sitting – Ability to work in a seated position at a computer station for extended periods of time.
• Lifting - Ability to safely lift up to 50 pounds; use proper lifting techniques including bending at the knees.
• Climbing - Ability to ascend 10 ft. or more up ladder(s).
• Manual Dexterity - The ability to perform multiple work activities requiring a significant level of physical and mental coordination, such as accurate field measuring; repair and calibration of instruments; computer keyboard; writing.
• Visual - Acuity for driving long periods; reading literature for long periods; industry warning signs and instruments; reading maps and diagrams, computer screen.
• Mobility - Ability to operate a motor vehicle, and reach, push, pull, stoop, bend, and squat.
• Reflexes - Ability to quickly and automatically respond to emergency and safety situations.

Environmental Elements

Work is performed in a storeroom/warehouse and outdoors with exposure to inclement weather; exposure to noise, dust, grease fumes, gases and potentially hazardous chemicals. Work is in and around moving vehicles and machinery. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKERS

All City of Monterey employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.