LHH Recruitment Solutions is partnering with a small consulting firm in Tampa to hire a highly organized and versatile Paralegal‑style Administrative Professional / Office Manager /Bookkeeper
This role is ideal for candidates with a paralegal or legal administrative background who also bring light accounting/QuickBooks experience and enjoy wearing multiple hats in a small, fast‑paced office environment.
If you are detail‑driven, dependable, and thrive in a structured setting where accuracy matters, this could be an excellent fit.
Responsibilities
• Maintain and organize client files, legal-style documents, forms, and office records
• Assist with light bookkeeping (QuickBooks entries, invoices, expenses, receipts, deposits)
• Process incoming/outgoing mail, client packets, forms, and document requests
• Manage scheduling, phones, calendars, and client communication
• Prepare or draft letters, templated forms, and basic documents
• Coordinate with vendors, service providers, and clients
• Perform data entry, scanning, filing, and document preparation
• Track deadlines and manage follow-up items to support firm leadership
• Maintain overall office structure, organization, and workflow
• Provide general administrative and operational support as needed
Preferred Background
• Experience as a Paralegal, Legal Assistant, Legal Secretary, or legal administrative professional
• Experience with light accounting or bookkeeping responsibilities
• QuickBooks familiarity (or similar accounting software)
• Strong document management and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to work independently in an onsite, small-office environment
Ideal Candidate
• Detail‑oriented with strong follow-through
• Organized, dependable, punctual
• Strong multitasker able to manage several responsibilities at once
• Discreet with confidential information
• A “steady hand” who brings structure and consistency
• Enjoys being the backbone of day-to-day office operations
Schedule
• Monday–Friday
• Fully onsite
• Full-time