Operations Manager

We are seeking a proactive and resourceful Operations Manager to oversee and manage the daily operations of our Texas office. This role will act as the central point of coordination between field operations, vendors, and internal teams while ensuring the office runs efficiently and supports our growing workforce. This is a high-impact role for someone who thrives in a startup environment and is comfortable taking ownership of both administrative and operational responsibilities.

This is a full-time, salaried onsite role that requires daily in-office presence and close collaboration with both office and field operations teams.

RESPONSIBILITIES:

Office Operations Management

• Oversee day-to-day office operations, ensuring efficiency and organization
• Manage office systems, processes, and vendor relationships
• Maintain inventory, supplies, and equipment for office and field needs

Field Operations Coordination (XFO Team)

• Serve as a liaison between the field team and internal stakeholders
• Track, prioritize, and escalate field-related inquiries and issues
• Help streamline communication and improve operational workflows

Vendor & Contractor Management

• Coordinate contractors, service providers, and office build-out activities
• Manage scheduling, site access, and on-site coordination
• Ensure timelines and deliverables are tracked and communicated

Administrative & Executive Support

• Support Sr. Director of Field Operations with scheduling, coordination, and logistics
• Assist with reporting, documentation, and process tracking
• Coordinate internal meetings and cross-functional communication

Front Office Leadership

• Maintain a professional, organized, and welcoming office environment
• Handle incoming calls, visitors, and general inquiries
• Set the tone for office culture and day-to-day structure

REQUIREMENTS:

• A startup mindset—proactive, adaptable, and ready to build processes from the ground up.
• 3–5+ years of experience in office management, operations, or administrative leadership
• Strong ability to prioritize, problem-solve, and take initiative
• Excellent communication and stakeholder coordination skills
• Comfortable working in a fast-paced, startup or high-growth environment
• Experience managing vendors, contractors, or facilities is highly preferred

PREFERRED QUALIFICATIONS:

• Experience supporting field operations, construction, or technical teams
• Familiarity with procurement, inventory management, or logistics
• Experience working cross-functionally with finance or operations teams

Why Xpanner?

Xpanner is transforming the construction industry with Physical AI — automation technology that turns heavy equipment into intelligent, software-defined machines. Our flagship solution, the X1 retrofit kit, brings autonomous performance to machines like pile drivers and excavators, helping improve efficiency, precision, and job site productivity across solar, infrastructure, and public works projects.

• Join a fast-growing company helping modernize one of the world’s largest industries through construction automation and intelligent equipment technology.

• Be part of a growing U.S. operation where your work will directly support the development, coordination, and scaling of field operations and internal processes.

• Work alongside cross-functional teams across operations, field support, product, and leadership in a highly collaborative environment.

• Competitive salary, performance incentives, equity options, and flexible work environment.