Hughey & Phillips, a client of Brixey & Meyer, is looking for an Operations & Systems Coordinator to join their team!
Full-time | Salaried | Onsite | Mansfield, OH
Join Us as an Operations & Systems Coordinator!
Hughey & Phillips is seeking a detail-driven, dependable Operations & Systems Coordinator to support daily operations at our Mansfield site. In this hands-on role, you’ll manage system transactions, release jobs, and prepare critical documentation that keeps production moving accurately and on schedule. As part of a small, close-knit team, your work will directly impact production flow, shipping, and overall site performance.
Your Responsibilities:
As an Operations & Systems Coordinator, you will:
- Process daily system transactions with accuracy and urgency to keep operations moving.
- Release jobs in the system and ensure each job is properly set up, documented, and ready for execution.
- Create, print, and assemble job packets (paperwork, labels, supporting documents).
- Manage the order lifecycle from release through shipment, coordinating with production and logistics to get product out the door on time.
- Generate customer invoices, process vendor invoices, and create purchase orders to support manufacturing and materials flow.
- Support quoting activities using Excel, applying judgment around pricing, shipping considerations, and order details.
- Maintain accurate records by verifying entries, tracking updates, and resolving discrepancies.
- Approve employee timecards and assist with basic HR activities (discipline, employee support).
- Communicate status updates clearly with internal partners to prevent delays and reduce rework.
- Answer phones and serve as a reliable point of contact for internal and external inquiries.
- Support general office operations, including coordinating vendors (cleaning, landscaping, snow removal) to keep the site running smoothly.
Your Qualifications:
To excel in this role, you need:
- High school diploma or GED required; additional education is a plus.
- 3+ years of experience in office management, manufacturing administration, or operations support roles with direct ownership of system transactions, order processing, or workflow coordination
- Experience in a manufacturing, distribution, or workflow-driven environment, or a strong understanding of order-to-shipment processes
- Comfort working in business systems/ERPs (training provided as needed)
- Strong data entry accuracy, and proficiency with Microsoft Office (especially Excel/Outlook); ability to print/scan/compile documentation efficiently.
- Excellent attention to detail, strong follow-through, ability to prioritize and work independently, and communicate clearly in a small-team setting.
- Ability to work onsite and manage multiple responsibilities (system transactions, documentation, coordination, and general office support) in a small location where “pitching in” is part of the job.
- U.S. Citizenship is required due to regulatory requirement
Why You Should Join Us:
- High visibility, real impact: In a small site, your work directly affects what gets released, processed, and completed each day.
- Variety without chaos: You’ll handle multiple tasks, but your success comes from creating order, clarity, and consistency.
- Trusted, salaried role: We’re looking for a higher-level administrative professional who takes ownership and builds reliable routines.
Apply Now!
If you're organized, detail-oriented, and comfortable wearing multiple hats, we’d love to hear from you. Apply to this post or contact us on our website now!
Hughey & Phillips is an equal opportunity employer, who values diversity and is committed to creating an inclusive environment for all employees.