Office Manager / Executive Assistant
Location: Nassau County, NY
Overview
Our client, a growing professional services organization, is seeking a highly organized and adaptable Office Manager / Executive Assistant to support the CEO while overseeing day-to-day office operations.
This is a dynamic, high-visibility role that blends executive support, office/facilities management, and team coordination. The ideal candidate is resourceful, tech-savvy, and thrives in a fast-paced environment with evolving priorities—particularly in a company undergoing active growth and integration.
Key Responsibilities
Executive Support
- Provide high-level administrative support to the CEO, including complex calendar management, meeting coordination, and travel arrangements
- Act as a gatekeeper and strategic partner in managing the CEO’s time and priorities
- Support meeting logistics, including frequent Zoom coordination and preparation
- Assist with special projects and ensure timely follow-up on key initiatives
- Interface professionally with senior stakeholders, including executives, board members, and external partners
Office & Facilities Management
- Oversee office operations
- Manage building access, security codes, and conference room logistics
- Ensure smooth day-to-day functioning of office environments, including vendor coordination and space management
- Support ongoing integration efforts as the company grows through acquisitions
- Plan and coordinate employee engagement initiatives and events (e.g., team gatherings, summer outings)
Team Oversight & Coordination
- Manage and provide oversight to a team of receptionists
- Ensure seamless coordination of scheduling operations, particularly for client-facing interactions
- Act as a point of escalation for operational issues and help mediate/resolve conflicts when needed
- Drive process improvements to enhance efficiency and consistency across teams
Qualifications
- Prior experience in an executive assistant, office manager
- Strong organizational and multitasking skills, with the ability to manage competing priorities
- High level of comfort with technology, including Zoom and other collaboration tools
- Demonstrated ability to manage up and work effectively with senior leadership
- Experience overseeing or mentoring junior staff is preferred
