Job Title: Office Coordinator, Home Health
Location: Newport Beach, California (Fully Onsite)
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Employment Type: Contract with Potential for Contract-to-Hire
Pay Rate: $20 – $23/hour
Position Overview
Wheeler Staffing Partners is seeking a highly organized and technology-savvy Office Coordinator to support a Home Health branch office in Newport Beach, California. This role serves as a central coordination hub for administrative operations, staff support, onboarding logistics, and basic technology setup for new team members.
The ideal candidate is detail-oriented, dependable, and comfortable supporting both administrative and technical tasks in a healthcare environment. This position plays a key role in ensuring the branch operates efficiently by assisting with staff coordination, documentation management, onboarding logistics, and survey readiness.
Candidates with medical office or healthcare experience are strongly preferred, particularly those familiar with medical terminology and patient-facing environments.
Key Responsibilities
Office & Administrative Support
- Answer incoming phone calls and direct them to appropriate staff or departments.
- Provide administrative support to branch leadership, clinical staff, and operational teams.
- Type, copy, and distribute correspondence, reports, forms, and internal documents.
- Open, sort, and distribute incoming mail and shipments.
- Order, track, and maintain office supply inventory.
- Support special projects and administrative initiatives for the branch.
Staff & Branch Coordination
- Assist with new hire onboarding logistics, including coordinating equipment setup and workspace readiness.
- Ensure new hire documentation and onboarding paperwork are complete and organized.
- Assist with maintaining documentation needed for internal audits and regulatory survey processes.
- Help coordinate branch events, staff meetings, and team activities.
- Support day-to-day office coordination to keep branch operations running smoothly.
Technology Support
- Assist new hires and staff with basic technology setup and configuration, including:
- Setting up computers and equipment
- Connecting to Wi-Fi and internet networks
- Installing and configuring Microsoft Teams
- Supporting basic troubleshooting for office technology issues
- Serve as a point of contact for basic technical assistance related to onboarding equipment.
Compliance & Documentation
- Assist with survey readiness by ensuring documentation is complete and organized.
- Maintain accurate records and confidential documentation in accordance with company policies.
- Assist with compiling reports and gathering operational data when needed.
Qualifications
Required
- Proficiency in Microsoft Office Suite (Word, Excel, and Outlook required).
- Strong organizational and coordination skills with high attention to detail.
- Ability to manage and maintain confidential and sensitive information.
- Strong written and verbal communication skills.
- Comfortable assisting with basic technology setup and troubleshooting.
- Ability to multitask and prioritize responsibilities in a fast-paced office environment.
- Professional demeanor when interacting with staff, patients, and families.
Preferred
- Medical office or healthcare experience strongly preferred.
- Understanding of medical terminology.
- Experience working with patients or families in healthcare settings (home health, hospital, clinic, etc.).
- Experience supporting onboarding coordination, compliance documentation, or regulatory survey preparation.
Why Work with Wheeler Staffing Partners
At Wheeler Staffing Partners, we connect talented professionals with organizations where they can grow and make a meaningful impact. Our team is committed to providing personalized support, career guidance, and access to high-quality opportunities across healthcare, corporate services, engineering, and construction industries. When you work with Wheeler Staffing Partners, you gain a dedicated recruiting team focused on helping you succeed at every stage of your career.
