(Dallas Area, 100% On-Site)
We are looking for a detail-oriented and proactive Office Coordinator to support daily office operations, administrative processes, and cross-team coordination. This is a hands-on role that requires strong organization, follow-up, and the ability to keep tasks moving efficiently.
Job Duties:
- Provide front desk support in the Dallas office, including greeting visitors, handling mail and deliveries, and assisting with basic office requests.
- Manage day-to-day office operations, including supplies, snacks and drinks, workspace organization, and basic equipment upkeep.
- Coordinate office purchasing, including office supplies, business cards, shipping, and other administrative or event-related orders.
- Support fixed asset and accounting administrative tasks, including tracking laptop shipments and returns, labeling, receipt filing, and submitting complete expense packages to Accounting.
- Prepare and process administrative contracts and document packages for clients, contractors, and vendors; route documents for signature and maintain organized final records.
- Collect and track vendor documents such as W-9s, certificates of insurance, and other required forms; follow up until all documentation is complete before payment or contract execution.
- Manage Concur and other admin/accounting tools, including user setup, access updates, basic troubleshooting, receipt review, and tracker maintenance; escalate issues to Accounting or IT when needed.
- Coordinate travel logistics, including flights, hotels, itineraries, and related travel support for employees.
- Support event planning by sourcing venues and vendors, collecting quotes, comparing options, and coordinating logistics with internal teams.
- Handle administrative purchases and maintain clear, accurate tracking of orders, deliveries, and usage.
