We are seeking a highly organized and proactive Office Coordinator to support daily office operations and ensure a smooth, efficient workplace environment. This role will serve as a central point of contact for administrative coordination, vendor communication, document management, and internal support across departments.
Key Responsibilities:
- Greet and Check-in Visitors: Welcome guests in a courteous, professional manner and notify the appropriate personnel of their arrival.
- Phone Management: Answer incoming calls, screen and direct them appropriately, and take accurate messages.
- Visitor Management and Client Hospitality: Maintain security by following sign-in procedures, issuing visitor badges, and monitoring access.
- Administrative Support: Provide general administrative assistance, including data entry, scheduling, and filing.
- Mail and Deliveries: Manage incoming and outgoing mail and packages, and coordinate with couriers as needed.
- Office Maintenance: Ensure the reception area is clean, organized, and presentable at all times.
- Calendar Support: Assist with booking conference rooms and coordinating meetings as requested.
- Internal Communications: Serve as a point of contact for internal office needs and help communicate important updates.
- Event Coordination: Support coordination of office events or meetings and liaise with facility services.
Basic Qualifications:
- High School Diploma
- 2+ years of administrative, office coordination, or office management experience
- Strong professionalism, friendly, composed, and professional demeanor with excellent interpersonal skills
- Strong verbal and written communication abilities
- Excellent organization skills with high attention to detail
- Strong multitasking and prioritization skills
- Proficiency with Google Suite (Gmail, Calendar, Google Drive, Docs, Sheets,); comfortable with phone systems and office equipment.
- Dependable, punctual, reliable, and able to work independently in a fast-paced environment.
- Ability to maintain discretion with sensitive information and professional interactions.
Preferred Qualifications:
- Associate’s or Bachelor’s degree
- 5+ years of administrative, office coordination, or office management experience
- Strong professionalism, friendly, composed, and professional demeanor with excellent interpersonal skills
- Strong verbal and written communication abilities
- Excellent organization skills with high attention to detail
- Strong multitasking and prioritization skills
- Proficiency with Google Suite (Gmail, Calendar, Google Drive, Docs, Sheets,); comfortable with phone systems and office equipment.
- Dependable, punctual, reliable, and able to work independently in a fast-paced environment.
- Ability to maintain discretion with sensitive information and professional interactions.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
