To be considered for this role, please complete the Google Form Application here:https://docs.google.com/forms/d/e/1FAIpQLScXxFe53qiorXm0NXsqD9a210LtmfC33WmcIt3Z1QTFsbT_xQ/viewform?usp=publish-editor
Expectations for All Employees
Supports the organization’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.
About the Role:
This position is a part-time, in office position. Typical office schedule: 9am-5pm on all-company office days (initially one day/week), approximately 4-6 hours on all other days. Specific hours are within business hours, but flexible based on business needs and advanced manager approval.
Overview:
The Office/Community Coordinator is responsible for our office, ensuring our team, both remote and local, have the resources and environment needed to be successful.
Key Responsibilities:
Office Management:
- Proactive communication and support for anyone who works in or visits our office to ensure a welcoming environment
- Keep office organized and professional. Maintain/manage off site storage. Prioritize a positive, productive, and brand right environment.
- Manage inbound and outbound mail and shipments
- Coordinate with office related services including janitorial, landlord (??), security, groceries, and other
- Coordinate with landlord and/or contractors for any office needs
- Manage parking assignments and security procedures including distributing access codes/keys, keeping technology equipment and confidential documentation secure in the office
- Support for community building activities including delivering supplies, organizing events and monthly staff meetings
- Facilitate Tea meetings, events, interview schedules and/or appointments. Manage internal documents and databases, and create standardized organization systems
- Prepare office for photo shoots and then ensure office is ready for regular work after photo shoots are completed
- Provide ad hoc support during Photoshoots including coordinating basic logistics, cleaning services, food and permits as needed.
- Occasional support for Leadership Team members on an as needed basis; direction given each week. For example: facilitate all staff meetings (materials, technology, scheduling, etc)
- Responsible for adhering to budget and reporting results to finance
Community Building/Support:
- Plan community building activities and events for the team including periodic off-site meetings and retreats.
- Primary point person on Corporate Social Responsibility efforts including volunteering, donations, and other giveback opportunities.
- Create and distribute product discounts and allowances to employees and vendors
- Organize monthly company lunches and regular educational/development opportunities
- Facilitate monthly company values nomination process
- Celebrate and recognize Birthdays/Anniversaries/Life Events
- Plan and execute meetings including projection and video calls for remote team members. Ensure remote team is able to engage fully during in office work days
- Plan and support remote team members when visiting the Bay Area, plan and execute holiday cards/gifts to our team, vendors, and partners
- Facilitate community volunteer opportunities
- Facilitate and execute Donation strategy with input from Marketing & Finance
Special Projects:
- As needed, the coordinator will support the Tea team with projects, especially as projects relate to our team, office, and broader community including sample sales, etc.
- Support HR with various employee actives (ie Day 1 Onboarding & Welcome) and project to support Tea culture and engagement activities as needed
- Office décor, organization or space planning as needs and seasons change
- Support team with inbound and outbound packages, including samples and items being shipped back and forth to production vendors. Ensure office stays organized including samples, supporting samples when/as needed
Requirements:
- 1-3 Years of Admin/Coordinator or Office Management (or equivalent) experience
- Exceptional attention to detail, organizational skills, and affinity for order and accuracy
- Physically able to move and maintain sample bins, boxes and racks
- Ability to work independently with minimal instruction and supervision
- Must have excellent time management skills, be self-sufficient and ability to adapt as needed
- Exceptional at creating and maintaining calendars and tracking documents/items
- Creative problem-solver
- Expert in video conferencing tools, Excel, Slack & Google Docs
- Experience in hospitality to create warm, welcoming environment
Salary Range:
