Description
The Office Administrator must have a varied background to perform a wide range of duties throughout their shift. Responsible for recruitment, onboarding, time and attendance, compliance, employee relations, exit interviews, support team building events, training, safety, comfortable in a manufacturing environment, and clerical duties. Demonstrates the highest level of confidentiality and professionalism at all times.
Essential Functions
· Ensure compliance with all state and federal laws and regulations
· Administer all steps in the recruitment processes from job posting openings, screening resumes, phone screens, and setting up interviews
· Assist in timekeeping accuracy and completeness that will ensure proper payroll
· Assist in attendance tracking
· Manage employee uniform program per guidelines
· Assist in conducting training as needed (Harassment, cell phone, video training on safety items
· Assist management in a variety of clerical and data entry tasks.
· Escalate matters of concern or when issues are not being resolved locally
· Ensure employee records are accurate and up to date
· Coordinate employee badges and ensure terminated employees are removed from the system in a timely manner
· Other duties as assigned
Qualifications
· Strong clerical and office administration knowledge in planning, recruitment, and safety
· Better than average written and spoken communication skills
· Outstanding interpersonal relationship-building skills
· Strong collaborative skills, able to work with various departments and a diversity of employees
· Ability to effectively work under pressure and meet deadlines
· Exercise sound judgment and decision-making skills
· Approachable and professional, while maintaining the highest standards of confidentiality
· Solid problem-solving skills with the ability to effectively handle multiple tasks at one time
· Well organized
· Flexibility to adjust to the needs of the business
· Adherence to the attendance policy
Requirements
Supervisory Responsibility
This position does not have supervisory responsibilities.
Work Environment
This job operates in a professional office environment and a steel-and-aluminum warehousing plant. This role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The employee is occasionally required to sit, climb, or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time, Non-Exempt position, Monday through Friday, 7:30–4:00 pm, with flexibility based on business needs.
Travel
This position requires no travel.
Required Education and Experience
· High school diploma and equivalent training and experience.
· 3 + years’ experience as an office clerk/assistant required
· Prior recruitment and sourcing experience preferred
· OSHA, CPR training a plus
· Proficiency in Microsoft Office products required
· Fluency in both Spanish and English, including speaking and writing, is a plus
AAP/EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Other Duties
Please note that this job description is not designed to cover or list all activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may be added, deleted, or changed at any time with or without notice.