Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Role Overview
Lead daily office operations and core HR functions. Support leadership, staff, and clients in a small team environment. Manage details and deadlines and shift priorities throughout the day.
Key Responsibilities
- Post and manage job openings.
- Coordinate onboarding and offboarding.
- Serve as primary contact with the PEO.
- Administer paid time off tracking and reporting.
- Track bimonthly payroll inputs and reviews.
- Review and organize client contracts.
- Manage one office staff member.
- Oversee one corporate headquarters location.
- Order office supplies, laptops, and equipment.
- Maintain asset inventory.
- Perform basic accounting in QBO.
- Prepare and update project profitability sheets.
- Request and track certificates of insurance for clients.
- Manage the CRM containing client and contract data.
- Maintain employee records and HR documentation.
- Support leadership with administrative tasks.
Required Skills and Experience
- Prior Office Manager or HR Manager experience.
- Experience working with a PEO.
- Payroll and PTO administration experience.
- QuickBooks Online experience.
- Contract review and document management experience.
- Strong organization and time management skills.
- Ability to manage multiple priorities at once.
- Experience working in a small team environment.
- Strong written and verbal communication skills.
- High attention to detail.
- Discretion with confidential information.
Preferred Background
- Professional services or consulting firm experience.
- Experience supporting executives.
- CRM administration experience.
Work Style Expectations
- You take ownership.
- You stay organized.
- You follow through.
- You adapt as priorities shift.
- You support a growing firm.
