Comp: Competitive salary based on experience
Our client, a dynamic real estate investment firm and family office, is seeking a highly organized and proactive Office Administrator to ensure smooth day-to-day operations while supporting key finance functions.
This is a dual role, evenly split between office/real estate administration and accounting support. You’ll partner closely with the SVP of Finance, contributing to accounts payable, accounts receivable, bank reconciliations, and other financial processes across a multi-entity portfolio.
The firm specializes in value-add multifamily and retail investments. This role is ideal for someone who enjoys variety, thrives in a structured environment, and takes pride in keeping both operations and financial records running seamlessly.
Key Responsibilities
Office & Real Estate Administration (≈50%)
- Oversee daily office operations, including supplies, vendors, and facilities management
- Manage lease abstraction and administration for commercial properties (Yardi experience preferred)
- Track and maintain certificates of insurance (COIs) for tenants and vendors, including renewals
- Coordinate vendor contracts (copier, IT, postage, and other office services)
- Prepare and manage property management agreements and related documentation
- Organize document execution, filing systems, and digital recordkeeping
- Assist with website updates and general office administration
- Provide administrative support to the SVP of Operations
Finance & Accounting Support (≈50%)
- Process accounts payable: review, code, and enter invoices; manage approval workflows; maintain vendor records (Yardi)
- Support accounts receivable: invoicing, payment application, collections, and aging tracking
- Perform monthly bank and credit card reconciliations across multiple entities
- Assist the Head of Finance with data entry and month-end close activities
Qualifications
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Hands-on experience with accounts payable, accounts receivable, and reconciliations
- Solid understanding of basic accounting principles
- Proficiency in Microsoft Office (especially Excel), Adobe Acrobat, and DocuSign
- Experience in real estate and/or property management preferred
- Familiarity with Yardi is a plus
- Ability to manage multiple priorities in a fast-paced environment
- High level of discretion, reliability, and professionalism
- Collaborative, team-oriented mindset
Why Join This Firm?
- High-visibility role with meaningful impact across operations and finance
- Diverse responsibilities offering strong skill development
- Collaborative, team-oriented culture with long-term stability
- Leadership that values work-life balance and a family-first approach
