Job Title: Procurement Coordinator / Office Administrator
Location: Hallandale Beach, FL (100% in office M-F)
Salary: $70k+/- depending on experience, plus benefits
Position Summary
We are seeking a highly organized and dependable Office Administrator / Procurement Coordinator to support daily office operations and procurement activities. This role is critical to keeping the office running smoothly and ensuring that supplies, invoices, payments, and project-related purchases are handled accurately and efficiently. The ideal candidate is detail-oriented, proactive, and thrives in an environment with multiple moving parts.
Key Responsibilities
Office & Administrative Support
- Manage day-to-day office operations, including ordering office supplies and maintaining inventory
- Run errands as needed to support office and project requirements
- Maintain organized digital and physical filing systems
- Serve as a point of contact for vendors, service providers, and internal teams
Procurement & Purchasing
- Order materials, furniture, fixtures, and supplies for various projects
- Track purchase orders, deliveries, and backorders
- Maintain procurement logs to ensure accurate records of all purchases
- Coordinate with project teams to ensure timely and correct ordering
Accounting & Financial Coordination
- Receive, review, and organize invoices from vendors
- Route invoices to the accounting team with proper documentation and coding
- Prepare and cut checks as directed
- Track payments and follow up on outstanding invoices or discrepancies
Organization & Process Management
- Keep detailed records of purchases, invoices, and vendor communications
- Ensure compliance with internal purchasing procedures
- Proactively identify ways to improve organization and procurement processes
Qualifications & Skills
- Highly organized with exceptional attention to detail
- Strong time management skills and ability to prioritize multiple tasks
- Experience with procurement, purchasing, or office administration preferred
- Comfortable handling invoices, checks, and basic financial documentation
- Strong communication skills (written and verbal)
- Proficient in Microsoft Office and/or Google Workspace
- Ability to work independently and take initiative
Preferred Experience
- Prior experience in an administrative, procurement, or operations role
- Experience working with accounting teams or bookkeeping processes
- Familiarity with vendor management and purchasing workflows
