Duration: 8 months
Job Description:
- Office management duties include facilities coordination, maintenance issues, supplies ordering, visitor coordination, and event planning
- Executive administrative duties include calendar management, scheduling, travel arrangements, expense coordination, and preparing meeting briefs/summaries.
- Requires basic computer skills (especially Excel), strong written and verbal communication, and ability to interact across all organizational levels
Responsibilities:
- Responsible for day-to-day management of office administrative functions.
- Acts as primary point of contact for building, facility, and vendor management.
- Maintains office equipment and related servicing and contracts.
- Manages supply requisition for the site.
- Establish office policies, standards and procedures to ensure organizational efficiency.
- Performs a broad range of administrative/clerical duties including preparing reports and agendas that may require compilation, layout and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or reports in final form.
- Arrange appointments and travel reservations.
- Verifies and processes expense reports and allocates funds to appropriate budget categories.
- Make routine purchases within prescribed guidelines.
- Maintains and updates complex files or record systems, including data in SAP.
- Determines nature and appropriate destination of incoming phone calls or electronic mail queries.
Experience:
- 1 year of administrative experience and an associate degree; equivalent experience accepted, SAP skills a plus but not required Open to early-career candidates (0–3 years’ experience) with strong learning ability; frequent job changes may be a concern during resume review.
Skillsets:
- Understanding of HR processes such as Recruiting, Onboarding, and Learning Management, preferably in systems such as SmartRecruiters, Click Boarding, and SuccessFactors
Education:
- Bachelor’s degree candidates may be considered overqualified, but strong admin experience.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Internal Job ID: 26-10101
Recruiter Name: Sangeeta
Contact: 201-932-1363
